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About the Role

This role manages customer invoicing, collections, and vendor payables, crucial for maintaining strong cash flow, accurate job costing, and efficient month-end closes. The specialist will collaborate with Sales, Operations, and Accounting leadership in a fast-paced environment.

Responsibilities

• Generate and issue customer invoices within 1-2 business days of job completion.
• Ensure invoices reflect approved scopes, change orders, and retainage.
• Apply payments, manage deposits, financing, and credit card transactions.
• Oversee collections process and maintain accurate AR aging.
• Track key performance indicators including DSO and AR over 60 days.
• Provide support for lien waivers, compliance documents, and legal needs.
• Register warranties.
• Process vendor invoices and expenses accurately and timely.
• Code invoices to correct job, location, and GL account.
• Match invoices to purchase orders and resolve discrepancies.
• Maintain vendor records, W-9s, and 1099 tracking.
• Reconcile AP aging and vendor statements.
• Maintain accounting documentation and manage the accounting inbox.
• Assist with month-end close procedures and reconciliations.
• Support audits and CPA requests.
• Collaborate with Sales, Operations, Purchasing, and Accounting teams.

Requirements

• 2+ years of AP/AR experience, preferably in construction.
• Strong understanding of job-cost accounting.
• Required experience with QuickBooks Online.
• High attention to detail and ability to manage high invoice volume.
• Strong communication and problem-solving skills.
• Ability to take ownership and improve processes.

Skills

• QuickBooks Online
• Attention to detail
• Communication skills
• Problem-solving skills
• Process improvement

Location

• In Office

Work Type

• Full-time
• Onsite
• Day shift
• Monday to Friday

Experience Level

• 2+ years of AP/AR experience

Salary/Compensations

• $20.00 - $22.00 per hour
• $41,600 - $45,760 annually

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Employee assistance program
• 401(k)
• Paid time off
• AD&D insurance
• Disability insurance
• Health savings account
• Life insurance

About the Company

• Allstate Exteriors is a family-owned and operated business.
• Provides roofing, siding, and gutter services throughout Ohio and Florida.
• Committed to quality workmanship and customer satisfaction.
• Trusted provider of home exteriors solutions.
• Aims to positively impact the lives of families served.