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About the Role

This role involves leading the production and logistics for international flagship forums and ecosystem events at Founders Forum. The manager will collaborate with colleagues, host events globally, and deliver new and existing events for a community of leading entrepreneurs.

Responsibilities

• Lead end-to-end operational planning and delivery of assigned events, including large-scale conferences, gala dinners, event experiences, and new ecosystem events.
• Manage Asana project boards to lead team meetings and ensure alignment across all internal and external stakeholders.
• Manage and oversee event budgets, including forecasting, cost tracking, and reconciliations.
• Source, negotiate, and manage contracts with venues, production, catering, AV, and other suppliers, building long-term relationships.
• Oversee logistical planning, including production, catering, event flow and layout, staffing, accommodation, and travel.
• Lead on-site event operations, proactively managing issues and troubleshooting in real time.
• Produce comprehensive event documentation, including running orders, production schedules, staff briefs, and contingency plans.
• Support the development of scalable processes, templates, and best practices across the events programme.
• Contribute creatively to enhancing guest experience, identifying opportunities to elevate production, flow, and impact.
• Identify in-kind partnership opportunities to elevate events and help reduce costs.
• Lead post-event wrap-ups and evaluations, capturing learnings and implementing improvements for future events.
• Manage and support the Founders Forum Event Operations Manager.
• Work closely with the Community team to coordinate name badges, table plans, and dietary requirements for guests.
• Work closely with the Content team on agenda timings, technical, and speaker requirements.
• Work closely with the Marketing team on event branding, signage, photography, videography, and overall event look and feel.
• Work closely with the Partnerships team to ensure adherence to all partner deliverables as outlined in agreements.

Requirements

• Experience planning successful events from concept to delivery.
• Meticulous planning experience, coordinating and project managing all event operations and logistics.
• Experience creating and managing budgets.
• Ability to manage multiple projects simultaneously while maintaining a high standard of work and strong attention to detail.
• Driving licence is a bonus but not essential.
• Right to work in the UK.

Skills

• Skilled in sourcing and negotiating with vendors and suppliers.
• Personable and quick to build strong, positive relationships with various stakeholders.
• Problem solver with a proactive attitude.
• Entrepreneurial drive, including creativity, resilience, and self-direction.
• Collaborative team player.
• Ability to thrive in a fast-paced environment.
• Passion for creating memorable, seamlessly run events.
• Excellent project management skills.
• Excellent organisational skills.
• Knowledge of the Tech ecosystem in the UK is an advantage.

Experience Level

• 3+ years proven experience as a Senior Event Manager.

Benefits

• 25 days contractual annual leave.
• Enhanced discretionary leave provision, including an additional day off for your birthday.
• Leave between Christmas and New Years Day.
• Option to work remotely anywhere in the world for 3 weeks a year (1 week at Easter and 2 weeks during July and August).
• AXA Health insurance, with the option to add dependents.
• Life Insurance.
• Medicash access, including online GP access and mental health support.
• Competitive pension provision.
• Perkbox membership with generous monthly allocation of points for day-to-day purchases.
• Learning and development annual allowance.
• Cycle to work scheme.
• Lunch once a week.
• Office snacks.
• Regular team drinks.

About the Company

• Founders Forum Group is a global community and group of businesses.
• Empowers entrepreneurs at every stage of their journeys.
• Convenes the world’s most inspiring entrepreneurs, global leaders, CEOs, investors, and thinkers at events since 2005.
• Forums are invite-only and free to attend for founders.
• Events are centred around fueling game-changing innovation.