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About the Role

Join our partner firm, INVISION Architecture, as a Marketing Coordinator, playing a key role in supporting marketing, business development, and pursuit efforts. Coordinate proposals, qualifications packages, presentations, marketing communications, and brand initiatives to position INVISION for growth and success. Work closely with firm leadership and the marketing team to maintain critical marketing information, support CRM and content management, and assist with client events and business development activities. This opportunity is for a highly organized, detail-oriented professional with strong writing and communication skills who thrives in a collaborative, fast-paced environment.

Responsibilities

Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials.
Gather and organize project data, resumes, references, and supporting pursuit content.
Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements.
Support pursuit planning and business development efforts led by firm leadership.
Assist in preparing client presentations and interview materials.
Maintain accurate and up-to-date marketing information, including project descriptions, staff bios, and firm qualifications.
Support management of CRM data (clients, contacts, projects, and opportunities) within Unanet CRM.
Organize and maintain marketing content libraries, project visuals, and pursuit materials.
Assist with reporting and data quality initiatives to support marketing and business development efforts.
Develop and format written and visual materials for presentations and interviews.
Assist with project sheets, resumes, templates, and marketing collateral updates.
Support organization of photography, project imagery, and digital asset management.
Ensure all materials align with INVISION brand standards.
Support planning and coordination of conferences, sponsorships, client events, and community engagement activities.
Assist with event logistics, promotional materials, and branded collateral.
Support day-to-day marketing operations and administrative needs as assigned.

Requirements

A/E/C industry experience preferred.

Skills

Strong writing skills
Strong editing skills
Strong proofreading skills
Strong verbal communication skills
High attention to detail
Strong organizational abilities
Strong time management abilities
Ability to manage multiple deadlines
Ability to manage competing priorities in a fast-paced environment
Proficiency in Microsoft Office Suite
Proficiency in Adobe InDesign
Experience with CRM platforms, databases, or information management systems preferred
Familiarity with Unanet CRM
Familiarity with AirTable
Familiarity with OpenAsset
Self-motivated
Collaborative
Eager to learn and grow within a team environment

Location

Charleston, SC
Atlanta, GA
Asheville, NC
Charlotte, NC
Raleigh, NC
Rocky Mount, NC
Winston-Salem, NC
St. Thomas, USVI

Work Type

Onsite

Experience Level

2–5 years of experience in marketing, communications, business development, or professional services

Education Level

Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field preferred

Benefits

Competitive salary and benefits
Relocation assistance
Flexible work environment with national support
Professional development and continuing education
Opportunity to live where others vacation, including snorkeling, hiking, sailing, and sunsets

About the Company

Under the INVISION brand as an HFW Companies network, Novus Architects and INVISION Architecture officially merged effective April 8, 2026, creating a stronger national architectural platform with expanded capabilities and regional reach.
This strategic partnership unites two design-driven firms known for their commitment to thoughtful design, collaborative culture, and strong client relationships.
Founded in 1992, Novus Architects built a reputation throughout the Southeast for its innovative, solution-based approach to architecture and project delivery.
Novus Architects has offices across North Carolina, South Carolina, Georgia, and the U.S. Virgin Islands, with a diverse portfolio spanning healthcare, education, municipal, hospitality, workplace, mixed-use, recreation, commercial, and worship projects.
Founded in 1914, INVISION Architecture is a nationally recognized planning, architecture, and interiors firm headquartered in Waterloo, Iowa.
INVISION Architecture has over a century of experience delivering human-centered design solutions across healthcare, education, civic, workplace, housing, hospitality, and sports and recreation markets.
Together, the combined organization strengthens INVISION’s national presence while expanding its footprint throughout the Southeast.
Clients benefit from broader expertise, enhanced innovation, and access to a larger network of design professionals.
The merger creates expanded opportunities for employee growth, collaboration, and professional development across a broader range of project types and markets.
As part of the HFW companies network, the combined firm is supported by a national platform of award-winning architecture and engineering companies focused on delivering visionary infrastructure and design solutions.
HFW’s growing network includes more than 700 professionals nationwide and continues to invest in strengthening local expertise while expanding national collaboration and resources.