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About the Role

The Workplace Services Manager, ANZ provides leadership and operational oversight for Workplace Services supporting BeOne Medicines’ AUS office in Sydney. This role ensures a safe, efficient, well-managed, and professional workplace environment that supports business operations and delivers a positive experience for employees and visitors. Regular on-site presence is required to manage daily workplace operations, respond to business needs, and maintain service standards. Key responsibilities include office administration, stationery and pantry management, vendor and building management, mail and shipping services, on-site events, employee communications, support for meeting hubs across other Australian cities, and coordination of property management activities in Australia. The role serves as the primary point of contact for facility-related matters and provides practical guidance to colleagues on day-to-day workplace operations. The incumbent is expected to understand, interpret, and appropriately apply relevant local laws, regulations, policies, and standards within the scope of the role. The WPS Manager will work closely with ANZ Leadership teams and partner effectively with key BeOne business functions, including Commercial, R&D, Legal/Compliance, Global Security, EHS, Human Resources, Finance, Corporate Affairs, GTS, and leaders within the global Workplace Services organization to ensure consistent, compliant, and business-aligned service delivery.

Responsibilities

• Manage daily office operations and administrative services, including supplies, equipment, furniture, and access cards.
• Supervise the outsourced Sales Administration support team.
• Maintain and update the Australia WPS Connect page.
• Coordinate visitor support and logistics.
• Support property management activities in Australia.
• Coordinate employee safety checks and workplace communications during emergencies.
• Provide responsive support on workplace services matters to stakeholders.
• Partner with ANZ leadership and stakeholders to align WPS services with business priorities.
• Attend leadership and stakeholder meetings for WPS updates and follow-through.
• Establish and maintain workplace service channels for timely responses.
• Provide workplace services support to Commercial, R&D, and other business functions.
• Coordinate logistics for business visits, town halls, and other events.
• Support cross-functional workplace activities.
• Partner with HR for employee lifecycle processes, including onboarding and offboarding.
• Support IT-related workplace coordination, including handling IT equipment.
• Provide practical support to employees on workplace processes and tools.
• Manage vendor and building management relationships.
• Manage financial administration, including PR/PO processing and cost reporting.
• Support regional WPS planning and resource allocation.
• Ensure service delivery within approved budgets and procurement requirements.
• Identify opportunities for efficiency, standardization, and service quality improvement.
• Partner with EHS for local workplace support and compliance.
• Support workplace safety, emergency response, and employee wellbeing.
• Apply relevant local laws, regulations, policies, and standards.

Requirements

• Tertiary qualification in facilities management, business administration, workplace services, or related discipline preferred, or equivalent relevant experience.
• 10+ years relevant experience in workplace services, facilities management, or office operations.
• Experience in pharmaceutical, biotechnology, healthcare, or similarly regulated industry highly regarded.
• Strong customer service, communication, organizational, and prioritization skills.
• Demonstrated leadership capability, including guiding teams, managing vendors, and driving initiatives.
• Sound judgment and problem-solving capability.
• Collaborative, self-directed, and service-oriented.
• Commitment to quality, continuous improvement, and a safe, respectful workplace.
• Proficiency in Microsoft Office applications (PowerPoint, Word, Excel).
• Proficiency in collaboration tools (Microsoft Teams, Outlook).
• Working knowledge of Microsoft Copilot.
• Competency in Mandarin, Japanese, or Korean is an advantage.

Skills

• Customer service
• Communication
• Organizational skills
• Prioritization skills
• Leadership
• Vendor management
• Problem-solving
• Judgment
• Collaboration
• Self-direction
• Service-orientation
• Quality commitment
• Continuous improvement
• Microsoft Office
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Microsoft Outlook
• Microsoft Copilot
• Mandarin
• Japanese
• Korean

Location

• Sydney, Australia

Work Type

• On-site

Experience Level

• 10+ years relevant experience

Education Level

• Tertiary qualification in facilities management, business administration, workplace services, or related discipline preferred

Salary/Compensations

• Market competitive compensation package
• Performance-based annual bonus scheme

Benefits

• Company shares (generous welcome grant)
• In-house and external learning and development opportunities
• Fantastic benefits program

About the Company

• BeOne is a global oncology company discovering and developing innovative, affordable, and accessible cancer treatments.
• We expedite development of a diverse pipeline of novel therapeutics through internal capabilities and collaborations.
• We are committed to radically improving access to medicines for more patients.
• Our global team of more than 11,000 colleagues spans six continents, with administrative offices in Basel, Beijing, and Cambridge, U.S.
• Learn more about BeOne at www.beonemedicines.com and follow us on LinkedIn, X (formerly known as Twitter), Facebook, and Instagram.
• BeOne offers challenging and exciting opportunities for experienced professionals.
• We seek highly motivated, collaborative scientific and business professionals who share our passionate interest in fighting cancer.
• Our values are Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit.

Equal Opportunity

• BeOne is committed to respecting and protecting job applicants’ personal information rights.
• Job applicants’ personal information will be processed in accordance with applicable laws and regulations.
• Due to global operations, job applicants’ data will be stored overseas with adequate protection.
• Job applicants’ data will be stored only as long as necessary for potential applications for other suitable positions.
• Refer to BeOne’s Job Applicant Privacy Policy (https://beonemedicines.com/privacy-policy) for further details.
• Voluntarily providing personal information implies acknowledgment and consent to BeOne’s Job Applicant Privacy Policy and relevant privacy terms.
• If providing personal information of other job applicants, ensure their acknowledgment and consent to BeOne’s Job Applicant Privacy Policy and relevant privacy terms.
• If you have concerns, do not provide any resume or personal information.