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About the Role

Join INVISION Architecture as a Marketing Coordinator, supporting marketing, business development, and pursuit efforts. Coordinate proposals, qualifications packages, presentations, marketing communications, and brand initiatives to position INVISION for growth. Maintain marketing information, support CRM and content management, and assist with client events and business development activities. This role is ideal for an organized, detail-oriented professional with strong writing and communication skills who thrives in a collaborative, fast-paced environment.

Responsibilities

Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials
Gather and organize project data, resumes, references, and supporting pursuit content
Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements
Support pursuit planning and business development efforts led by firm leadership
Assist in preparing client presentations and interview materials
Maintain accurate and up-to-date marketing information, including project descriptions, staff bios, and firm qualifications
Support management of CRM data (clients, contacts, projects, and opportunities) within Unanet CRM
Organize and maintain marketing content libraries, project visuals, and pursuit materials
Assist with reporting and data quality initiatives to support marketing and business development efforts
Develop and format written and visual materials for presentations and interviews
Assist with project sheets, resumes, templates, and marketing collateral updates
Support organization of photography, project imagery, and digital asset management
Ensure all materials align with INVISION brand standards
Support planning and coordination of conferences, sponsorships, client events, and community engagement activities
Assist with event logistics, promotional materials, and branded collateral
Support day-to-day marketing operations and administrative needs as assigned

Requirements

Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field preferred
2–5 years of experience in marketing, communications, business development, or professional services
A/E/C industry experience preferred
High attention to detail
Strong organizational abilities
Strong time management abilities
Ability to manage multiple deadlines and competing priorities in a fast-paced environment
Self-motivated
Collaborative
Eager to learn and grow within a team environment

Skills

Strong writing skills
Editing skills
Proofreading skills
Verbal communication skills
Proficiency in Microsoft Office Suite
Proficiency in Adobe InDesign
Experience with CRM platforms
Experience with databases
Experience with information management systems
Familiarity with Unanet CRM
Familiarity with AirTable
Familiarity with OpenAsset

Location

Charleston, SC
Atlanta, GA
Asheville, NC
Charlotte, NC
Raleigh, NC
Rocky Mount, NC
Winston-Salem, NC
St. Thomas USVI

Work Type

Onsite

Experience Level

2–5 years of experience in marketing, communications, business development, or professional services

Education Level

Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field preferred

Salary/Compensations

Competitive salary

Benefits

Competitive benefits
Relocation assistance
Flexible work environment with national support
Professional development
Continuing education
Opportunity to live in a vacation destination with snorkeling, hiking, sailing, and sunsets

About the Company

INVISION Architecture is part of the HFW Companies network.
Novus Architects and INVISION Architecture merged effective April 8, 2026, creating a stronger national architectural platform with expanded capabilities and regional reach.
This strategic partnership unites two design-driven firms known for their commitment to thoughtful design, collaborative culture, and strong client relationships.
Novus Architects, founded in 1992, has built a reputation throughout the Southeast for its innovative, solution-based approach to architecture and project delivery.
Novus Architects has offices across North Carolina, South Carolina, Georgia, and the U.S. Virgin Islands, with a diverse portfolio spanning healthcare, education, municipal, hospitality, workplace, mixed-use, recreation, commercial, and worship projects.
INVISION Architecture, founded in 1914, is a nationally recognized planning, architecture, and interiors firm headquartered in Waterloo, Iowa.
INVISION Architecture is known for delivering human-centered design solutions across healthcare, education, civic, workplace, housing, hospitality, and sports and recreation markets.
The combined organization strengthens INVISION’s national presence while expanding its footprint throughout the Southeast.
Clients benefit from broader expertise, enhanced innovation, and access to a larger network of design professionals.
The merger creates expanded opportunities for employee growth, collaboration, and professional development across a broader range of project types and markets.
As part of the HFW Companies network, the combined firm is supported by a national platform of award-winning architecture and engineering companies focused on delivering visionary infrastructure and design solutions.
HFW’s growing network includes more than 700 professionals nationwide and continues to invest in strengthening local expertise while expanding national collaboration and resources.