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About the Role

This position provides clerical and administrative support to the Executive Assistant/Office Manager, serving as the first point of contact for clients and guests while keeping daily office operations running smoothly.

Responsibilities

• Greet and welcome guests and assist office visitors professionally.
• Answer, screen, and route calls on a multi-line phone system; direct incoming correspondence.
• Process daily mail, faxes, shipments, and checks.
• Perform data entry, scanning, copying, printing, binding, and filing of documents.
• Monitor and maintain the cleanliness and readiness of the reception area and conference rooms.
• Maintain office and breakroom supplies.
• Support all organizational departments collaboratively on miscellaneous projects as needed.

Requirements

• 1–2 years of secretarial, clerical, or administrative experience in a professional office setting.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Excellent verbal and written communication skills with the ability to present information to managers, clients, and the public.
• Highly organized multi-tasker with critical attention to detail and ability to prioritize time-sensitive assignments.
• Ability to maintain confidential information and work independently and under pressure.
• Self-motivated, resourceful, and cooperative; comfortable taking direction and adapting to dynamic processes.
• Confidence and professional demeanor to interact with all levels of the organization.

Skills

• Microsoft Office Suite (Outlook, Word, Excel)
• Verbal communication
• Written communication
• Organization
• Multi-tasking
• Attention to detail
• Prioritization
• Confidentiality
• Independent work
• Working under pressure
• Self-motivation
• Resourcefulness
• Cooperation
• Adaptability
• Professional demeanor

Location

• Austin, TX
• On-Site

Work Type

• Full-Time
• Monday-Friday, 8:00am-5:00pm CST
• Work is generally sedentary, may require standing and walking for up to 10% of the time
• No travel required

Experience Level

• 1-2 years of secretarial, clerical, or administrative experience
• 1-2 years of relevant experience

Education Level

• High School diploma or equivalent

Salary/Compensations

• $25.00 per hour
• 6% yearly discretionary bonus

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k) plus match
• Company Paid STD
• Life Insurance
• Parental leave
• 2 weeks of vacation
• Sick leave
• Personal days
• Floating holidays

About the Company

• HUB is a global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services.
• HUB Retirement & Private Wealth (RPW) leads communities with integrity, driven to make things better, serving, inspiring, and thriving while maintaining an entrepreneurial spirit, focused on innovation, collaboration, and achieving success.
• HUB advises businesses and individuals on how to prepare for the unexpected through risk services, claims management, and compliance support, providing peace of mind through unrelenting advocacy and tailored insurance solutions.
• Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker with offices throughout North America.

Equal Opportunity

• HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
• E-Verify Program.
• We endeavor to make this website accessible to any and all users. For accessibility assistance or to complete the application process, contact the recruiting team at HUBRecruiting@hubinternational.com (for accommodation requests only).