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About the Role

This role is responsible for day-to-day activities ensuring the office is clean, functional, and organized, providing an exceptional employee experience. The Workplace Office Manager will report to the Real Estate Development Director and Global Workplace Manager, collaborating with HR, IT, Security, and Facilities to support smooth office operations, manage vendor relationships, and foster a supportive work culture.

Responsibilities

Ensure the office is clean, organized, and fully functional at all times.
Order, receive, inventory, and stock snacks, beverages, and office supplies.
Pick up, sort, and distribute daily mail; receive, log, and notify employees of incoming packages.
Review, respond to, and resolve requests submitted via Jira tickets or the Office Email Alias.
Maintain meeting room cleanliness and readiness throughout the day.
Continuously review and analyze operational procedures, implementing improvements to maximize space utilization, equipment use, and waste reduction.
Partner with the Regional Workplace Lead to develop, maintain, and activate site-specific Emergency Action Plans.
Assess workplace maintenance needs and coordinate services, including janitorial and repair vendors.
Support onboarding and offboarding logistics, including coordination with HR, IT, and Security.
Assist with managing satellite offices as needed.
Coordinate office reorganizations and moves in partnership with the Regional Workplace Lead and other Workplace Coordinators.
Support internal communications about operational changes, events, and workflow updates.
Provide proactive and responsive communication and resolution for both routine and emergency requests.
Build a positive onsite culture and experience with an employee-first approach.
requirements

Requirements

Ability to navigate ambiguity and shifting priorities in a fast-paced workplace.
Workplace or facilities experience in a startup setting is a plus.

Skills

Strong interpersonal and communication skills.
Ability to build relationships across departments.
Ability to manage conflict constructively.
Sourcing, managing, and negotiating with external partners (janitorial, snacks, property management, etc.).
Comprehensive knowledge of Slack.
Comprehensive knowledge of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
Planning, organization, prioritization, execution, and strong attention to detail.

Location

San Francisco office

Work Type

Full-time
Onsite
In-office presence five days a week required

Salary/Compensations

$28.00 to $36.00 per hour

Benefits

Medical insurance (multiple plans, incl. HSA options)
Dental insurance (multiple plans, incl. HSA options)
Vision insurance (multiple plans, incl. HSA options)
Company-paid life insurance
Company-paid short-term disability insurance
Company-paid long-term disability insurance
Voluntary accident insurance
Voluntary critical illness insurance
Voluntary hospital indemnity insurance
Optional supplemental life insurance for self, spouse, and children
Pet insurance discount (Fetch)
401(k)
Health Savings Account (HSA)
Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
Paid Vacation Time (1h for every 26h worked)
8 paid holidays per year
Paid sick time
Paid Bereavement leave
Paid Parental Leave

About the Company

Atoms builds Physical AI, real-world robots for industries that move civilization forward, starting with food, mining, and transport.
The company aims to transform the physical world, making complex physical operations more reliable, scalable, and productive.
Work requires deep integration across hardware, software, AI, operations, manufacturing, and real estate.
Atoms deploys machines into real environments, operates them, learns from them, and improves them until they work at scale.
The team consists of roboticists, engineers, operators, and builders.
Atoms believes the next great technology companies will transform physical systems that shape everyday life.
The company focuses on bringing automation into the physical world to drive real, lasting impact.
Atoms exists to uncover valuable unknown truths and turn them into progress, constantly pushing beyond what’s known and building what doesn’t yet exist.
Meaningful progress depends on the trust of the people served and the strength of the team.
Atoms is driven by invention and continuous change, constantly reimagining industries, building new products, and refining operations.