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About the Role

The Events & Programming Coordinator supports new and ongoing initiatives to activate retail assets within HPP’s portfolio, including the San Francisco Ferry Building. This role reports to the Director of Programming and Events.

Responsibilities

• Support retail marketing and public event execution at public-facing assets like the San Francisco Ferry Building.
• Collaborate on seasonal initiatives, giveaways, events, and promotions.
• Maintain event calendars for public, merchant, and tenant events.
• Track event and programming expenses.
• Assist with permitting and scheduling with city agencies (e.g., SFDPH, SFFD, ABC, BCDC, Port).
• Draft event descriptions and collect marketing assets (graphics, photos, links).
• Create public event ticket pages and monitor sales.
• Respond to public event queries professionally.
• Create event timelines and layout diagrams.
• Provide administrative support for event contracts.
• Collect, process, and track vendor invoices and Certificates of Insurance (COIs).
• Research, order, and track supply inventory.
• Act as the main onsite contact for public events.
• Collaborate with property, security, engineering, and custodial teams from planning to execution.
• Facilitate event set-up, merchant communication, and vendor management on event days.
• Act as a thought partner for events, retail, and marketing.
• Provide onsite photography for events and special offerings.
• Track digital social trends for events and retail.

Requirements

• Minimum two years of related work experience.
• 4-year degree from an accredited college or university (preferred).
• Flexible scheduling, including nights and weekends.
• Strong creative instincts and collaborative ability.
• Expert time management and organizational skills.
• Ability to communicate positively with partners, vendors, and retail merchants.
• Effective verbal and written communication in English.
• Strong proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to read and interpret safety rules, operating instructions, and procedure manuals.

Skills

• Creative instincts
• Collaboration
• Time management
• Organizational skills
• Communication (verbal and written)
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Document interpretation

Location

• San Francisco

Work Type

• Onsite

Experience Level

• Minimum two years of related work experience

Education Level

• 4-year degree from accredited college or university (preferred)

About the Company

• Hudson Pacific Properties is a real estate company focused on innovation epicenters for media and tech.
• Founded in 2006 by Chairman and CEO Victor Coleman, the company expanded its California office footprint and went public in 2010.
• Operates marquee office and studio properties in Los Angeles, Silicon Valley, San Francisco, Seattle, and Vancouver.
• Serves Fortune 500, premier growth companies, and groundbreaking start-ups, primarily in media and tech.
• Focuses on talent-centric locations, providing environments and services for employee thriving.
• Committed to building, creating value, and looking towards future developments.

Equal Opportunity

• Hudson Pacific Properties is an Equal Opportunity employer.
• Considers all qualified applicants without regard to race, color, religion, creed, sex, gender identity or expression, national origin, age, disability, medical condition, marital status, sexual orientation, genetic information, protected veteran status, or any other basis protected by applicable law, including federal, state, and local fair chance laws.
• Employment is contingent upon completion of applicable screenings in accordance with local laws.
• Uses E-Verify to confirm identity and employment eligibility of all new hires.
• Provides reasonable accommodation during the application or hiring process; contact talent@hudsonppi.com for support.