Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Office of the General Counsel seeks a highly motivated Legal & Executive Assistant to provide administrative support to the General Counsel and manage office functions. This role involves assisting with civil issues pertinent to a public higher education institution and requires strong organizational skills, attention to detail, and the ability to prioritize competing deadlines.

Responsibilities

• Process California Public Records Act requests and compile responsive documents for disclosure.
• Support other law and policy functions.
• Maintain the General Counsel’s appointments calendar.
• Coordinate travel for the General Counsel.
• Organize materials for the General Counsel’s use in future appointments.
• Handle reimbursements and generate purchase orders, check requests, and expense requests.
• Prepare draft budgets for the office under the General Counsel’s direction.
• Greet guests and provide front desk/reception duties.
• Monitor, maintain, and order office supplies.
• Maintain and organize office records.
• Support members of the College’s Board of Directors to keep them engaged and informed regarding their leadership activities.
• Prepare, coordinate, and circulate materials for Board meetings, including notice and agendas pursuant to state open meeting laws.
• Perform general office administration, including correspondence, telephones, filing, and meeting arrangements.
• Prioritize competing deadlines.
• Perform special projects, tasks, and other duties as assigned.

Requirements

• Experience as an administrative or executive assistant, preferably in a legal or executive office, or as a legal assistant.
• Ability to recognize and maintain the confidentiality of sensitive College issues and information.
• Ability to prioritize work assignments and meet established deadlines.
• Ability to communicate effectively both orally and in writing.
• Ability to represent the Office of the General Counsel in a pleasant, professional, and efficient manner.
• Ability to interact effectively with board members, faculty, staff, and students while projecting confidence, understanding, competence, and concern.
• Excellent command of spelling, punctuation, and grammar.
• Excellent organizational skills with strong attention to detail and capacity to achieve high quality and accuracy in work.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Proficiency in Adobe Acrobat, Zoom, Box, and DocuSign.
• Ability to logically analyze information and recommend an effective course of action.
• Ability to effectively draft correspondence and documents, including any required redactions, with proper formatting.
• Ability to evaluate the validity/reliability of information and identify factual omissions and inconsistencies with application of relevant rules.
• Ability to manage multiple tasks simultaneously and effectively.
• Ability to work under the supervision of an attorney, understanding necessity of issue spotting and advising management of work progress and any unusual situations.
• Ability to work efficiently under time pressures and deadlines in a fast-paced environment.
• Adaptability to changing environments.
• Sound judgment.
• Exemplary personal and professional integrity and business ethics.
• Proficient knowledge of basic legal concepts, terminology, principles, documentation, and procedures (desirable).
• Experience with laws and regulations relevant to the Office, such as the California Public Records Act and the Family Educational Rights & Privacy Act (FERPA) (desirable).
• Experience in higher education (desirable).
• California Notary Public commission (desirable).

Skills

• Clerical skills
• Computer skills
• Spelling
• Punctuation
• Grammar
• Organizational skills
• Microsoft Office Suite
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Adobe Acrobat
• Zoom
• Box
• DocuSign
• Legal concepts
• Legal terminology
• Legal principles
• Legal documentation
• Legal procedures

Location

• San Francisco, California
• On-site
• Occasional hybrid flexibility

Work Type

• Part-Time
• Non-Exempt
• Benefited
• Confidential

Experience Level

• Experience as an administrative assistant
• Experience as an executive assistant
• Experience in a legal or executive office
• Experience as a legal assistant

Education Level

• Baccalaureate degree preferred

Salary/Compensations

• $34.00 - $36.00 hourly

Benefits

• Comprehensive medical insurance coverage
• Comprehensive dental insurance coverage
• Comprehensive vision insurance coverage
• Flexible Spending Accounts for transportation-related expenses
• Flexible Spending Accounts for healthcare expenses
• Flexible Spending Accounts for dependent care expenses
• Employee Assistance Program
• Life Insurance
• Disability Insurance
• Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs
• Fifteen paid holidays per year
• Generous vacation leave
• Generous sick leave
• Commuter Benefits Program

About the Company

• The Office of the General Counsel provides legal services and advice to the Board of Directors, the Chancellor & Dean, and senior leadership.
• The office addresses a wide variety of legal issues affecting staff, faculty, academic life, and administrative matters.
• Substantive areas include governance, policy, compliance (including ethics), labor relations, real estate, contracts, torts, visa processing, public records, and employment law.
• The Office of the General Counsel plays a key role in finding innovative solutions to clients’ needs and strategic planning.

Equal Opportunity

• UC Law SF is an equal opportunity employer.
• UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding, and respect.
• UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching.
• Qualified women and members of underrepresented minority groups are strongly encouraged to apply.
• Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities.
• Contact Human Resources if you require a reasonable accommodation to apply for a job.