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About the Role

Fenwick & West seeks an Operations and Project Assistant to support the Chief Compliance Officer (CCO) across Risk, Information Governance, and Partner Recruiting functions. This non-traditional administrative role requires a proactive, intellectually curious individual to manage priorities, enable workflows, and ensure departmental synchronization. It offers an early-career professional an opportunity to grow into an operations manager or senior business services role within a leading technology law firm.

Responsibilities

Manage the CCO's calendar, scheduling, and meeting logistics, anticipating and resolving conflicts.
Prepare briefing materials, agendas, presentations, and follow-up summaries for internal and external meetings.
Track open action items, deadlines, and deliverables across the CCO's portfolio, proactively surfacing risks and status updates.
Draft correspondence, memos, and communications on behalf of the CCO, understanding tone, audience, and context.
Serve as a liaison between the CCO and internal stakeholders, building credibility and trust.
Maintain organized systems for documentation, files, and information flow across all three departments.
Assist in developing and drafting presentations and slide decks, ensuring clear, well-structured, and tailored content.
Provide general administrative support, including coordinating, tracking, and facilitating firmwide compliance initiatives.
Use technology tools thoughtfully to produce higher-quality work more efficiently.
Coordinate and track all aspects of partner candidate pipelines, including outreach scheduling, interview logistics, and follow-up communications.
Maintain accurate candidate records, activity logs, and status tracking in the firm's recruiting systems.
Support the preparation of candidate materials, meeting packets, and evaluation documentation.
Liaise with candidates, search firms, and firm leadership with professionalism and discretion.
Assist with scheduling lateral partner interviews across multiple offices and time zones.
Ensure a seamless candidate experience at every stage of the process.
Provide project coordination support for compliance, risk, and information governance initiatives, including tracking workstreams and milestones.
Assist with preparing reports, training materials, and communications for internal audiences.
Help coordinate firm-wide compliance programs, policy rollouts, and training logistics.
Support research, data gathering, and analysis on risk-related topics as needed.
Assist with vendor relationships, contract tracking, and committee meeting logistics.

Requirements

Proactive by nature.
Detail-oriented with zero tolerance for errors.
Strong communicator: clear in writing, poised in conversation, and an active listener.
Relationship-first: invests in people, builds trust quickly, and understands relationships as institutional infrastructure.
Intellectually curious: asks good questions, digs below the surface, and learns the business deeply.
Calm under pressure: manages competing priorities without losing quality or composure.
Discreet and trustworthy: understands law firm confidentiality requirements and conducts self accordingly.
Collaborative: defaults to partnership and is generous with time and knowledge.
3-5 years of experience in an administrative, operations, or executive support role, ideally in a professional services, legal, or corporate environment.
Demonstrated experience supporting senior leaders or managing complex, multi-stakeholder workflows.
Excellent written and verbal communication skills; ability to tailor messaging for different audiences.
High proficiency with Microsoft Office suite (CoPilot, Outlook, Word, PowerPoint, Excel).
Track record of thriving in fast-paced, high-volume environments while maintaining quality.
Bachelor's degree or equivalent practical experience.
Prior exposure to legal, compliance, risk, or recruiting functions is a plus but not required.

Skills

Microsoft Office suite (CoPilot, Outlook, Word, PowerPoint, Excel)
Project management platforms (a plus)
Recruiting platforms (a plus)

Location

Silicon Valley, CA
San Francisco, CA

Work Type

Hybrid

Experience Level

3-5 years of experience
Early-career professional

Education Level

Bachelor's degree
Equivalent practical experience

Salary/Compensations

$84,000 - $120,000

Benefits

Comprehensive benefit program
Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing
Discretionary bonus for eligible employees

About the Company

Fenwick & West is a premier technology and life sciences law firm focused on the innovation economy.
The firm works with companies and investors shaping the future, maintaining high standards of excellence.
Fenwick & West has over five decades of experience helping market leaders in technology, life sciences, and cleantech sectors.
The firm's culture reflects the entrepreneurial spirit of its client base, moving at clients' speed.
Fenwick & West is known for providing insightful, strategic counsel to growing companies.
The firm invests in proprietary technology tools and processes to deliver best-in-class legal services effectively.
Fenwick & West has been named one of the Best Places to Work in the Bay Area for twelve years.

Equal Opportunity

Fenwick & West LLP is an Equal Opportunity Employer.
Conducts all employment activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics, or any other protected classification.
Committed to providing equal employment opportunities for all.
Provides reasonable accommodation for job applications, pre-employment testing, or interviews upon request.
Pursuant to the San Francisco Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for employment.