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About the Role

Support Firm initiatives by executing high-quality, engaging events and assignments, providing outstanding client service in a fast-paced environment. This role reports to the Director, Client Development & Engagement, based in the Los Angeles office.

Responsibilities

• Organize, coordinate, and support execution of Firm-sponsored events, including regional, practice group, sponsorships, alumni, and client-related events, from planning to post-event follow-up.
• Coordinate logistical event support, including venue/vendor research, site inspections, invitation design, list development, mailings, menu selection, décor, staffing, and promotional items.
• Serve as liaison for contracting venues, caterers, and vendors, ensuring a seamless process by managing version control, deadlines, status updates, and clear communication.
• Establish and cultivate relationships with event service providers, including restaurants, caterers, and hotels, staying informed on industry changes.
• Track expenses, process invoices, and assist with post-event reconciliation and ROI to ensure budget adherence.
• Execute event protocol with stakeholders, ensuring exceptional delivery, service, and attention to detail.
• Research and implement ways to optimize event planning, including new technology, attendee experience, success analysis, and cost-effective approaches.
• Partner with CDE, Events, Marketing Technology, Communications, and Administration colleagues to monitor event progress and achieve objectives.
• Maintain CRM integrity by adding and updating event-related information.
• Coordinate and execute Bay Area client holiday gifting program, including gift selection, sourcing, timely ordering/delivery, internal coordination, and logging for tracking, compliance, and CRM.
• Support other Firm initiatives as needed.
• Collaborate with stakeholders in other departments and offices as needed.
• Perform additional duties as needed.

Requirements

• 2+ years of relevant events management experience.
• Excellent written and oral communication skills.
• Excellent planning, time management, and organizational skills.
• Ability to work independently and collaboratively in a demanding environment.
• Strong attention to detail and self-motivation to produce accurate, timely, and complete work.
• Strong project management skills, initiative, and ability to manage multiple projects concurrently.
• Strong problem-solving and analytical skills to make sound decisions, provide solutions, and escalate as appropriate.
• Ability to interact and build professional relationships through networking and collaboration, maintaining high customer service, diplomacy, and discretion.
• Ability to effectively communicate and engage with Partners, clients, colleagues, and vendors.
• Ability to anticipate information requests to meet internal and external client needs, providing exceptional customer service.
• Positive, can-do attitude, professional demeanor, and team-player behavior.
• Ability to quickly develop organizational astuteness and understand Firm culture, vision, policies, and practices.
• Ability to commute to primary office for in-office work a minimum of four days per week and for event coverage.
• Flexibility and willingness to work additional hours as needed.
• Ability to travel as needed, including between Palo Alto and San Francisco offices.

Skills

• Microsoft Office programs proficiency
• Adobe Suite proficiency
• Experience in a professional services office environment
• Client Relationship Management (CRM) system experience

Location

• Los Angeles, CA
• Palo Alto, CA
• San Francisco, CA

Work Type

• Full-time
• Hybrid
• Onsite (minimum four days per week)

Experience Level

• 2+ years

Education Level

• Bachelor's degree
• Major in Advertising, Marketing, Communications, Public Relations, Hospitality, or related field (preferred)

Salary/Compensations

• $65,000 - $80,000 (CA Only)

About the Company

• Simpson Thacher & Bartlett LLP is a leading international law firm established in 1884 with approximately 2,000 lawyers.
• Headquartered in New York with offices globally, the Firm provides coordinated legal advice and transactional capability to clients worldwide.

Equal Opportunity

• Simpson Thacher & Bartlett is committed to a collegial work environment where all individuals are treated with respect and dignity.
• The Firm prohibits discrimination or harassment based on race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status, or any other legally protected status.
• This policy applies to all aspects of an individual’s relationship with the Firm, including recruitment, hiring, compensation, benefits, training, promotion, transfer, discipline, and termination.