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About the Role

This pivotal role bridges strategic academic planning and on-the-ground delivery, ensuring smooth program operation, effective resource management, and excellent support for staff and students. The Academic Coordinator will report to the Programme Lead/Assistant Program Leads and collaborate with various faculty members to coordinate academic operations across the institution's portfolio.

Responsibilities

• Oversee day-to-day programme administration.
• Coordinate class schedules.
• Support academic planning activities.
• Organise student and staff induction programmes.
• Ensure teaching resources (lecture rooms, software, library lists) are available before each term.
• Manage setup and distribution of teaching and assessment materials.
• Maintain up-to-date content on the Learning Management System (LMS) and shared drives.
• Track teaching progress and assignment schedules.
• Produce reports identifying issues (e.g., grading delays, class cancellations) and recommend solutions.
• Onboard new lecturers.
• Maintain faculty schedules and contact lists.
• Facilitate regular faculty meetings.
• Support staff professional development initiatives.
• Maintain accurate academic records, attendance data, progression records, and programme documentation.
• Produce regular reports and dashboards for academic monitoring, planning, and decision-making.
• Serve as a point of contact for student academic enquiries.
• Monitor student engagement metrics (attendance, LMS activity).
• Coordinate follow-up interventions to support student success and retention.
• Support implementation of academic policies (assessment, feedback, academic integrity, programme delivery).
• Maintain programme records.
• Prepare documentation for audits, quality reviews, academic boards, and partnership requirements.
• Maintain precise academic records (enrolments, progress data, monthly dashboard reports).
• Assist in ensuring compliance with academic regulations and reporting requirements for the LAAT-Plymouth Marjon University partnership.
• Maintain accurate administrative records (enrolments, assessments, progression, attendance, academic activities) in accordance with institutional policies and GDPR.
• Oversee LMS configuration and upkeep.
• Enrol users and upload content to the LMS.
• Run LMS audits.
• Provide LMS guidance to staff and students.
• Process academic-related invoices, purchase requests, and expenditure records.
• Liaise with internal departments and external suppliers for academic resource and service procurement.

Requirements

• Proven experience in academic administration or coordination, preferably in UK higher education.
• Strong working knowledge of learning management systems (e.g., Moodle).
• Strong working knowledge of student information systems.
• Excellent organisational and multitasking abilities.
• Ability to manage complex processes across multiple programmes.
• Clear, confident communication skills.
• Ability to liaise effectively with faculty, students, and external partners.
• Proactive problem-solving skills.
• Collaborative attitude.
• Strong attention to detail.
• Commitment to accuracy.

Skills

• Academic administration
• Academic coordination
• Learning Management Systems (LMS)
• Moodle
• Student Information Systems
• Organisational abilities
• Multitasking
• Communication
• Problem-solving
• Collaboration
• Attention to detail
• Accuracy

Location

• Aldgate, London

Work Type

• Full-Time
• Permanent

Experience Level

• Proven experience

Benefits

• Work-Life Balance
• Nest pension Scheme
• CPD Trainings

About the Company

• London Academy for Applied Technology (LAAT) is a dynamic and rapidly growing higher education institution.
• Delivers undergraduate programmes in Business in partnership with Plymouth Marjon University.
• Committed to widening participation and delivering an outstanding student experience.
• Underpinned by high-quality teaching and robust governance.