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About the Role

We're a Series B tech company (90 people, NYC HQ) growing quickly and building for scale. This Executive Assistant will serve as a strategic operational partner to our 10-person executive team — managing the day-to-day administrative needs of each exec, enabling them to stay focused, aligned, and moving fast. This is a high-visibility, high-trust role that requires strong judgment, exceptional organization, and the ability to context-switch across multiple leaders and workstreams simultaneously.

Responsibilities

Manage complex, high-volume executive calendars, balancing priorities and resolving conflicts.
Coordinate internal and external meetings across time zones.
Proactively anticipate scheduling needs.
Manage end-to-end executive travel planning, including flights, hotels, ground transport, and visa coordination.
Prepare detailed itineraries for domestic and international trips.
Process and reconcile executive travel and expense reports.
Coordinate all logistics for quarterly board meetings, including venue, materials, and attendee management.
Support Chief of Staff in compiling and formatting board decks, pre-read materials, and action items.
Maintain board calendar, manage board member communications, and track deliverable deadlines.
Support investor meeting coordination and board observer logistics.
Prepare agendas, briefing documents, and follow-up materials for executive meetings.
Triage and draft communications for executives.
Take and distribute notes for leadership meetings and track action items.
Handle special projects and research tasks for the executive team.
Serve as a connective layer between leadership and the organization.
Support onsite logistics for executive offsites, team events, and leadership summits.

Requirements

3-5 years supporting multiple senior leaders or a C-suite team in a fast-paced environment.
Proven ability to manage competing priorities across multiple stakeholders.
Strong, clear, and concise written communication for executive-level correspondence.
Absolute discretion with confidential information.
Proficiency with Google Workspace and Slack.
Quick to pick up new tools.
Proactive, low-ego, high-ownership mindset.
Experience at a startup or high-growth tech company (nice to have).
Prior involvement in board meeting coordination or investor relations support (nice to have).
Familiarity with project management tools like Notion or Asana (nice to have).
Experience supporting more than 5 executives (nice to have).

Skills

Strong written communication
Google Workspace
Slack
Context-switching
Strong judgment
Exceptional organization
Proactive mindset
Low-ego mindset
High-ownership mindset
Discretion with confidential information
Project management tools (Notion, Asana)

Location

New York City, NY
Hybrid

Work Type

Full-time
Hybrid

Experience Level

3-5 years supporting multiple senior leaders or a C-suite team

Salary/Compensations

Generous base salary

Benefits

Competitive Compensation
Employee Equity Program
Performance-Based Annual Bonuses
Comprehensive medical insurance
Comprehensive dental insurance
Comprehensive vision insurance
401(k) Retirement Plan
Generous parental leave
Monthly Wellness Stipend
Full access to Wellhub
Full access to Talkspace
Full access to Teladoc
Weekly Team Lunches
Company-Wide Team All Hands (twice a year)
Regular Team-Building Events
Unlimited PTO

About the Company

The U.S. construction permitting process is complex, with over 500,000 forms and 20,000 processes, leading to costly delays despite 95% of cities using the same building code.
Founded in 2022 by builders, entrepreneurs, and industry experts, GreenLite eliminates permitting uncertainty for developers nationwide.
Combines AI-powered technology with an in-house team of registered architects, engineers, and city planners.
Delivers the fastest, most predictable path to permit approval.
Expert-led compliance process ensures plans are code-ready before submission, reducing revisions, delays, and costs.
Raised $86M in venture funding from leading investors including Insight Partners, Energize Capital, Craft Ventures, LiveOak Ventures, Trust Ventures, and Chicago Ventures.
Trusted by national brands like Walgreens, TD Bank, and Driven Brands to accelerate approvals, reduce risk, and unlock growth.

Equal Opportunity

GreenLite values people from all walks of life and professional backgrounds.
Encourages applications from individuals passionate about the construction industry and seeking career growth, even if they don't meet all qualifications on day one.
GreenLite is an equal employment opportunity employer, committed to an inclusive workplace.
Does not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws.
Believes in diversity and encourages any qualified individual to apply.