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About the Role

The payroll team manages over 1300+ individual payroll processes and 1,800+ attendance records monthly with 4 team members, emphasizing close communication and collaboration for efficient operations. As a Payroll & Labor Specialist, you will manage new joiners, leavers, and LOA employees, provide employee support on taxes and social insurance, review statutory procedures, and ensure quality improvement and compliance of payroll-related processes. Deep knowledge of payroll/labor management is required, though monthly payroll calculation is not a direct responsibility.

Responsibilities

Manage onboarding/offboarding for joiners and leavers
Check employee-entered information and submitted documents
Follow up on necessary corrections and additional information
Manage attendance
Monitor working hours and PTO (Paid Time Off) of employees
Review Childbirth/Childcare/Medical LOA (Leave of Absence) applications
Respond to employee inquiries regarding taxes and social insurance
Provide guidance on income tax, residential tax, social insurance
Explain required paperwork and offer application support for health insurance dependent registration
Liaise and coordinate with payroll and social security attorney vendors
Support issue resolution and process improvement
Support audit response and compliance
Prepare necessary documents and improve internal control processes

Requirements

Work experience in Human Resources
Practical knowledge and understanding of employee onboarding/offboarding
Practical knowledge and understanding of payroll operations
Practical knowledge and understanding of attendance management
Practical knowledge and understanding of social insurance
Practical knowledge and understanding of income tax
Experience in operating payroll/time and attendance system (e.g., Dayforce, ADP)
Accuracy and attention to detail
High communication skills for employee interaction
Strong sense of confidentiality and compliance
Native level Japanese with English communication skills (reading, writing and speaking)
Work experience in a global company, shared services or social/labor law firm
Experience in process improvement and vendor management
Accounting/financial knowledge related to salary payment
Experience in leveraging BI tools (e.g., Tableau, Power BI)

Skills

Accuracy and attention to detail
High communication skills
Confidentiality
Compliance
Native level Japanese
English communication skills (reading, writing and speaking)
Process improvement
Vendor management
Accounting knowledge
Financial knowledge
BI tools (Tableau, Power BI)

Work Type

Flexible working time

Experience Level

Work experience in Human Resources
Work experience in a global company, shared services or social/labor law firm

Salary/Compensations

Competitive Salary - Based on experience

Benefits

Competitive Salary
Flexible working time
20 days Paid Holiday per year (prorated)
6 days Sick Leave per year (prorated)
Holiday: Sat & Sun, Japanese National Holidays, and other company-defined days
Japanese Social Insurance: Health Insurance, Pension, Workers’ Comp, Unemployment Insurance, Long-term care insurance
Housing Allowance
Retirement Benefits
Rental Cars Support
In-house Training Program (software study/language study)

About the Company

Woven by Toyota is enabling Toyota’s once-in-a-century transformation into a mobility company.
Our mission is to challenge the current state of mobility through human-centric innovation, expanding what “mobility” means and how it serves society.
Our work centers on four pillars: AD/ADAS, our autonomous driving and advanced driver assist technologies; Arene, our software development platform for software-defined vehicles; Woven City, a test course for mobility; and Cloud & AI, the digital infrastructure powering our collaborative foundation.
Business-critical functions empower these teams to execute, working toward a world with zero accidents and enhanced well-being for all.

Equal Opportunity

We are an equal opportunity employer and value diversity.