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About the Role
Golden State Group is looking for a dedicated and creative professional to provide high-level executive support to the President. In this role, you will be a key member of the organization, coordinating complex travel and calendar management, coordinating communications, and organizing projects and events. Given its visibility and cross-functional exposure, this position is ideal for a proactive, high-performing professional who thrives in a fast-paced, high-growth environment. The ideal candidate is resourceful, detail-oriented, and anticipates needs before they arise and has exceptional judgment, discretion, and the ability to remain calm under pressure are critical to success. Come share your expertise while learning more about this growing sports and entertainment organization that values your initiative and dedication!
Responsibilities
- Proactively manage scheduling, anticipating conflicts and making judgment calls with minimal guidance
- Coordinate a high volume of internal and external meetings including staff meetings, quarterly board meetings, cross-functional reviews, virtual meetings, off-site events, and one-on-ones
- Assist with food orders, meeting logistics, agenda support, and note taking
- Provide agendas, event briefing materials, and appropriate documents in a timely manner ahead of meetings
- Ensure agendas and clarify context and purpose with senior leaders and participants for meetings
- Manage travel arrangements (flight, hotel, car) for domestic and international business travel including events, meetings and offsites
- Coordinate comprehensive logistics including ground transportation, visa requirements, and detailed itineraries
- Manage expense reporting duties, including submitting expense reports and receipts in a timely manner
- Process vendor invoices and coordinate with finance on event-related budget tracking
- Assist with special projects as needed, including team member engagement programs and leadership offsite planning
Requirements
- Bachelor’s degree or equivalent experience
- 6+ years of experience providing administrative support to SVP or C-level executives
- High integrity and ability to maintain confidentiality of all work product and sensitive information
- Proficient with Microsoft Office Suite and Google Suite
- Familiarity with AI and productivity tools such as Google Gemini, Asana, and Slack
- Excellent interpersonal skills and business acumen
- Ability to communicate with employees at all levels within the organization
- Operates with flexibility, responsiveness, ownership, and strong judgment
- Strong attention to detail and proofreading ability
- Ability to juggle and prioritize simultaneous tasks within a dynamic environment
- Ability to anticipate needs and take initiative
- Ability to provide creative solutions with minimal direction
- Strong interpersonal skills, written and verbal communication and problem-solving skills
Skills
- Microsoft Office Suite
- Google Suite
- AI and productivity tools (Google Gemini, Asana, Slack)
- Interpersonal skills
- Business acumen
- Communication skills
- Flexibility
- Responsiveness
- Ownership
- Judgment
- Attention to detail
- Proofreading
- Task prioritization
- Initiative
- Creative problem-solving
- Written communication
- Verbal communication
- Problem-solving
Location
- San Francisco, CA
- Onsite
Work Type
- Full-time
- Onsite
Experience Level
- 6+ years of experience as an Executive Assistant providing administrative support to SVP or C-level executives
Education Level
- Bachelor’s degree or equivalent experience
Salary/Compensations
- $144,000 Per Year + Bonus
Benefits
- Comprehensive Medical, Dental and Vision benefits for employees and dependents
- Employer 401K match
- Vacation
- Summer Half-Day Fridays
- Generous paid time off plan for pregnancy and parental leaves
- Warriors home tickets
- Team store discount
About the Company
- Golden State Group is a growing sports and entertainment organization that values initiative and dedication.
Equal Opportunity
- Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
- Golden State is an equal opportunity employer.
- We will ensure that qualified applicants with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.