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About the Role

This position represents the accounting department and serves as a key member of the billing team, providing full-service support to attorneys on all billing questions. The Billing Coordinator will liaise with attorneys and staff to ensure accurate and timely changes, while partnering with account services and billing to understand details and ensure best practices and billing guidelines are followed.

Responsibilities

• Provide excellent client service to internal and external clients.
• Own, distribute, and process monthly prebills.
• Enter changes to prebills in the accounting program, including transfers and edits (narrative and numerical).
• Track invoice status and follow up on prebills not returned or matters not billed.
• Ensure appropriate bill formats, discounts, rate levels, and insurance information are indicated prior to preparing invoices.
• Prepare invoices for submission to clients and/or third-party billing vendors.
• Prepare spreadsheets, manage client requirements, and understand fee arrangements.
• Ensure high accuracy and completeness, including submission and approval of new timekeepers/matters to the client.
• Maintain billing information and special instructions in accounting databases and spreadsheets.
• Respond timely to billing-related inquiries from attorneys, clients, and billing management.
• Perform detailed invoice review, tracking invoice status, legal task coding, and numerical/narrative revisions.
• Generate reports, bill, and payment history.
• Liaise with attorneys and staff to clarify rate arrangements and override requests.
• Work with attorneys to complete accruals, budgets, and status requests by client.
• Collaborate with assigned EBiller to address e-billing issues.
• Notify ebiller of new electronic matters opened.
• Prepare non-insured client appeals for electronic invoices and troubleshoot to resolve issues.
• Post electronic invoices once the client has accepted them for payment.

Requirements

• 2 years minimum law firm experience strongly preferred.
• Knowledge of Windows environment including Microsoft Word, Outlook, and Excel.
• Excellent communication skills, both verbal and written.
• Ability to provide professional customer service by phone and e-mail.
• Well organized, positive attitude, and a team player.
• Knowledge of Aderant, Bill Blast, E-Billing a plus.

Skills

• Billing
• Collections
• Client Service
• Accounting
• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Communication
• Organization

Location

• Westchester County, NY
• Albany, NY
• Illinois

Work Type

• Hybrid

Experience Level

• 2 years minimum law firm experience

Education Level

• Degree in Business Administration, Management, or Accounting is preferred

Salary/Compensations

• Westchester County, NY: $29.50 - $33.00 per hour
• Albany, NY: $28.00 - $31.00 per hour
• Illinois: $29.50 - $33.00 per hour
• Eligible for annual bonuses

Benefits

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

About the Company

• Focused on employment and labor law since 1958.
• Jackson Lewis P.C. has over 1,000 attorneys in major cities nationwide.
• Helps employers develop proactive strategies, strong policies, and business-oriented solutions.
• Aims to cultivate high-functioning workforces that are engaged and stable.
• Emphasizes belonging and respect for the contributions of every employee.
• Ranked in the First Tier nationally by U.S. News - Best Lawyers® “Best Law Firms” for Labor and Employment Litigation, Employment Law, and Labor Law on behalf of Management.
• A preeminent workplace law firm dedicated to clients and passionate about providing high-quality, creative, and effective representation of employers.
• Provides a rewarding and collegial work environment for leading attorneys.
• A law firm where people know each other and work together to best serve clients.

Equal Opportunity

• We are an equal employment opportunity employer.
• All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.