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About the Role

Provide high-level administrative support for executive leadership, requiring discretion, confidentiality, and a deep understanding of organizational operations and procedures. This role involves managing complex information, coordinating meetings, handling expenses, and acting as a liaison for department initiatives.

Responsibilities

• Provide high level administrative support for one or more members of the Executive Committee/Chief Officers.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Perform tasks using independent judgment and discretion, including preparing documents and presentation materials.
• Screen and respond to incoming correspondence, inquiries, and phone calls.
• Draft letters and official information releases.
• Arrange and attend meetings and take and distribute minutes.
• Handle all matters relating to expenses and reporting.
• Monitor, review, and approve standard expenditures to ensure activities are conducted within established budgets.
• Manage variance analysis and ensure it aligns on a monthly basis.
• Act as the primary liaison and coordinator for department initiatives.
• Provide guidance and mentorship to more junior members of the Admin Team.
• Use judgment and expertise to identify, resolve and escalate day-to-day administrative support issues.
• Provide input into developing and enhancing current processes and procedures.
• Comprehend and adhere to administrative policies implemented globally.
• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Act as a culture carrier, monitoring adherence to policies and escalating as required.
• Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.
• Actively pursue effective and efficient operations of respective areas, ensuring adequacy, adherence to and effectiveness of day-to-day business controls.
• Champion a high-performance environment and contribute to an inclusive work environment.
• Support Corporate Offsites by coordinating logistics, preparing materials, and facilitating onsite/offsite events.
• Perform other duties as required.

Requirements

• Post-secondary training in business administration or an equivalent combination of education and related experience.
• A minimum of 5 to 7 years of experience in a business administration support function.
• Strong technical skills and knowledge of MS Office 2010.
• Experience of Concur expense management system is ideal but not mandatory.
• Excellent coordination, organizational, time-management and work prioritization skills.
• Attention to detail, resourceful, and accountability in follow-up.
• Proactive approach to problem-solving and the ability to work independently to make decisions.
• Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization.
• Flexibility, high tolerance for change and an ability to learn quickly.
• Ability to handle sensitive materials under the pressure of last minute deadlines.
• Desire to be proactive and create a positive experience for others.

Skills

• MS Office 2010
• Concur expense management system

Location

• New York City, New York, United States

Work Type

• Full-time

Experience Level

• 5-7 years

Education Level

• Post-secondary training in business administration

Salary/Compensations

• $61,200.00 - $101,800.00

Benefits

• Flexible benefit programs designed to help support unique family, financial, physical, mental, and social health needs.

About the Company

• Global Banking and Markets (GBM) is a leading Capital Markets and Investment Banking platform with a competitive presence across the Americas, operating globally for over 100 years.
• Scotiabank’s strong US presence provides clients an important bridge to this key global market for trade and investment flows across the Americas and the world.
• Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of clients.
• Products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious metals.
• The business also cross-sells the full range of wholesale products and services offered by the Scotiabank Group including transaction banking and trade finance solutions.
• Scotiabank is a leading bank in the Americas.
• Guided by our purpose: 'for every future', we help customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

Equal Opportunity

• Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.