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About the Role

The Marketing Event Coordinator plays a pivotal role in delivering exceptional, high-touch events that elevate client experiences and strengthen brand impact. Working closely with internal teams and external partners, you’ll support the seamless execution of curated events—from private dinners to large-scale experiential gatherings. This is an exciting opportunity for a detail-oriented, highly organized professional who thrives in fast-paced environments and enjoys bringing ideas to life. With opportunities for travel and hands-on involvement, you’ll be immersed in every stage of event delivery.

Responsibilities

Support the planning and execution of corporate and invitation-only events, including client dinners, networking events, loyalty experiences, sponsorships, and leadership offsites
Assist with end-to-end event logistics, including venue coordination, vendor communication, timelines, guest lists, invitations, and on-site support
Prepare event documentation such as timelines, checklists, run-of-show documents, briefing materials, and post-event analysis
Ensure all event details are delivered accurately and on schedule, escalating risks or issues proactively
Provide on-site event support, assisting with setup, execution, and breakdown
Coordinate with internal stakeholders, vendors, venues, and partners to ensure alignment and execution success
Track approvals, updates, and deliverables across stakeholders
Support destination research, venue sourcing, and site visits
Travel domestically for event support and venue scouting as needed
Assist with event communications including invitations, emails, RSVP tracking, and follow-ups
Organize and maintain digital asset libraries including photos, videos, marketing collateral, and contracts
Support post-event reporting, analysis, and debrief materials
Assist with budget tracking, invoice processing, and expense reconciliation
Maintain organized documentation of contracts, agreements, and financial records
Support the creation of marketing collateral including invitations, presentations, signage, and digital content
Assist with graphic design and video creation using tools such as Adobe Creative Suite and Canva
Ensure all creative assets are accurate, on-brand, and version-controlled
Contribute to a safe, inclusive, and accessible work environment where all Flighties feel welcomed, respected, and supported to thrive.

Requirements

1–3 years of experience in event coordination, hospitality, marketing support, or administrative roles
Exceptional attention to detail and strong organizational skills
Ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills
Experience working with multiple stakeholders and external vendors
Willingness to travel domestically for events
Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator, Premiere Pro) and Canva is preferred
Internal Postings ONLY - Have questions about this opportunity? Reach out to our recruitment team at careers@us.flightcentre.com
INTERNAL ONLY - Before applying to any internal position you must have been with the company or your current role for a minimum of 6 - 12 months and notify your leader prior to applying.

Skills

Adobe Creative Suite
Canva
Graphic Design
Video Creation

Location

CITY, STATE

Work Type

Onsite

Experience Level

1-3 years

Salary/Compensations

$28.85 - $31.25 per hour

Benefits

Reward & Recognition
Use your smarts
Love for travel
Personal connections
Diversity, Equity & Inclusion
A career, not a job
We back our people all the way
Giving Back
Paid Time Off: up to 15 vacation days (increasing to 20 after 2 years), 5 sick days, 3 personal days, 1 Diversity Day, 1 Volunteer Day, and 8 holidays annually.
Travel perks/discounts
Health & Wellness Programs
Employee Financial Wellness Services
National/International Award Nights and Conferences
Health benefits including medical, dental, vision, gender affirming care, and fertility care
Insurance including hospital indemnity, AD&D, critical illness, long-term and short-term disability
Flexible Spending Accounts
Employee Assistance Program
401k program with partial match
Tuition Reimbursement Program
Employee Share Plan – Ability to purchase company stock on Australian Stock Exchange with partial company match
Global career opportunities in a network of brands and businesses

About the Company

Scott Dunn, part of Flight Centre Travel Group (FCTG), is a luxury travel operator dedicated to creating unforgettable, tailor-made vacations for our guests.
With a global presence and a passion for crafting exceptional experiences, we specialize in curating personalized journeys to the world’s most beautiful destinations.
Founded in 1986, Scott Dunn has earned a reputation for delivering impeccable service, insider knowledge, and unique travel insights, setting the benchmark for luxury travel.
Our team of experts shares a deep love for travel and a commitment to exceeding guest expectations.
From luxury ski chalets in the Alps to private safari lodges in Africa, Scott Dunn ensures every detail is taken care of, allowing our guests to fully immerse themselves in the adventure of a lifetime.
To learn more about Scott Dunn, please click HERE

Equal Opportunity

Our number one philosophy? Our people. Flight Centre Travel Group USA’s promise is to provide an environment with equality of respect, dignity and opportunity for all our employees.
We value an inclusive and supportive workplace which truly reflects the diversity of our society.
We are an affirmative action and equal opportunity employer committed to providing a barrier-free pathway throughout our recruitment process.
We welcome accommodation requests to help make our hiring and onboarding experience as accessible as possible. Please advise us about accommodation needs at any point by contacting our Recruitment Team at careers@us.flightcentre.com