Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Administrative Assistant provides various levels of support to the local office, from routine hospitality and facilities tasks to production of legal documents. They partner with numerous departments to ensure smooth operation of the office, processing vendor invoices, ordering supplies, and preparing monthly Concur reports. This role also assists Legal Assistants in providing comprehensive support to attorneys, including conflict and engagement management, expense report preparation, and document revision. The ideal candidate is a motivated, organized, detail-oriented collaborator capable of managing multiple tasks simultaneously.

Responsibilities

Process invoices and monthly expense reports in Concur.
Run conflict checks and open new client engagements.
Create engagement letters.
Assist in the preparation/revision of correspondence, pleadings, and other documents.
Assist with scheduling.
Close matters as instructed.
Upload documents and emails to Netdocs document management system.
Input attorneys’ time in InTapp.
Book and organize travel arrangements.
Proofread documents.
Perform routine hospitality and facilities tasks.
Prepare mail and packages for shipping.
Sort and distribute incoming mail.
Assist with document reproduction and processing: copying, scanning, date stamping, and preparing binders.
Troubleshoot and perform minor repairs of office equipment.
Schedule service calls for office equipment as needed.
Prepare conference rooms for meetings, including setup and cleanup.
Order office and other supplies.
Function as liaison with internal departments and outside agencies.
Provide other administrative assistance as appropriate and requested.

Requirements

One year of experience in a legal environment is preferred.
Strong verbal and written communication skills.
Ability to multi-task, respond to deadlines, and balance workload.
Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong people skills and ability to work well in a cooperative office environment.
Ability to communicate with attorneys and support staff on every level.

Skills

Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Concur
Netdocs
InTapp
Communication skills
Multi-tasking
Organization
Detail-oriented

Location

Major cities nationwide

Work Type

Full-time

Experience Level

Preferred: 1 year in a legal environment

Education Level

High school diploma or equivalent required.
4-year college degree preferred.

Salary/Compensations

New York: $28.00 - $38.00 per hour

Benefits

Medical, dental, vision, life and disability insurance
401(k) Retirement Plan
Flexible Spending and Health Savings Account
Firm-paid holidays, vacation and sick time
Employee assistance program

About the Company

Focused on employment and labor law since 1958.
Jackson Lewis P.C. has 1,000+ attorneys located in major cities nationwide.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.
A preeminent workplace law firm dedicated to clients and passionate about providing the highest quality, creative and effective representation of employers on the full range of employment and labor law matters.
Provides a rewarding and collegial work environment for leading attorneys.
Works hard to preserve values that make Jackson Lewis a gratifying place to practice law.
A law firm where people know each other and work together to best serve clients.

Equal Opportunity

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.