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About the Role

You will be the welcoming face of our Toronto office and the quiet force keeping everything connected in the background. You'll create an environment where productive work feels good for our team, our guests, and anyone who walks through the door. This role is especially exciting as you'll be a key driver in planning and executing the transition into a new Toronto office next year, helping to shape a brand-new space from the very beginning.

Responsibilities

Serve as the first point of contact in the office, ensuring a warm, open, and professional atmosphere for employees and visitors alike
Own the day-to-day office operations: ordering supplies, managing vendors and service providers, and maintaining a smooth-running workspace
Coordinate with building management on facilities, maintenance, and health & safety compliance
Plan and organize team events, social activities, and employee engagement initiatives
Lead and coordinate the upcoming office relocation from logistics and vendor management to ensuring a seamless move experience
Support onboarding logistics for new Toronto-based hires in coordination with the global People & Culture team
Partner closely with Office Managers at other locations to align on standards and share best practices
Handle incoming communications, mail, and package management for the office
Provide basic on-site support for meeting room setups and technology

Requirements

Experience in office management, workplace coordination, event planning, or a similar role is a plus
Familiarity with Canadian workplace health & safety requirements is an asset

Skills

Naturally positive, service-oriented energy
Highly organized
Proactive
Ability to manage multiple priorities without losing sight of the details
Confident communicator (warm with people and clear in writing)
Enjoy planning events and creating memorable moments
Ability to work independently and take initiative
Comfortable operating in an international environment and collaborating across time zones

Location

Toronto

Work Type

Full-time

Experience Level

Entry-level
Mid-level

Benefits

A role with real ownership
Part of a global FinTech company
A modern, people-first culture
Competitive hourly compensation
Access to company-wide training and development resources
Regular cross-office networking events

About the Company

Solactive AG is a FinTech company operating globally and growing at a fast pace, headquartered in Frankfurt.
Since 2007, we develop tailor-made and multi-asset class index solutions for ETFs and other index-linked investment products for the leading global investment banks and asset managers.
Flexibility, efficiency and providing the highest quality are at the heart and soul of our business philosophy.