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About the Role
This role provides comprehensive support to the Head of the department, including interdepartmental coordination, meeting arrangements, expense processing, monthly reporting, data aggregation, departmental analysis, and minute-taking. It also involves supporting translation needs for various international meetings and visitors, assisting with departmental month-end closing, managing administrative tasks, and supporting diverse projects.
Responsibilities
- Support Head of Department with interdepartmental scheduling and meeting coordination.
- Manage departmental schedules and handle various bookings.
- Process expenses, manage monthly reports, and aggregate data.
- Conduct departmental analysis and prepare meeting minutes.
- Provide translation support for APAC KPM team, APAC Salesforce team, Sika sister company meetings, and international visitors.
- Arrange itineraries, escort, and accompany international visitors.
- Handle departmental month-end closing and workflow applications.
- Manage outgoing shipments and office supplies.
- Support events such as briefings, seminars, and kickoff meetings.
- Assist with ongoing Salesforce projects, new factory construction projects, association establishment, and other new initiatives.
Requirements
- Minimum 5 years of experience in secretarial or assistant roles.
- Proficient in Word, Excel (arithmetic operations, VLOOKUP, charts, pivot tables), and PowerPoint (document creation).
- Proficient in English-Japanese translation.
- Experience in interpretation or equivalent English proficiency is required.
Skills
- Secretarial skills
- Assistant skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- English-Japanese translation
- Interpretation
- CRM (SAP, Salesforce)
- Data analysis
- Meeting coordination
- Expense processing
- Reporting
Location
- Tokyo Sales Office
Work Type
- Permanent
- Full-time
Experience Level
- 5+ years of experience
Salary/Compensations
- Competitive salary based on market standards, role specifics, and responsibilities.
- Compensation determined by relevant skills, education, training, and experience.
About the Company
- Sika is a globally recognized specialty chemicals company leading in the development and production of systems and products for bonding, sealing, damping, reinforcing, and protecting in the building sector and motor vehicle industry.
- Sika operates subsidiaries in 101 countries with over 300 factories and employs over 33,000 people worldwide, achieving sales of CHF 11.2 billion in 2023.
- In Japan, Sika has a long history and a dedicated team of over 1,200 employees.
Equal Opportunity
- The company strives to operate a fair and equitable wage system in compliance with relevant laws and regulations.