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About the Role
LevelUp English is seeking a reliable and detail-oriented Freelance Bookkeeper & Finance Coordinator to manage the company's financial administration. This role focuses on maintaining accurate financial records, improving processes through automation and AI, and acting as a liaison between internal systems and the tax advisor.
Responsibilities
- Manage and maintain the Spendesk spend management tool.
- Organise and reconcile receipts and invoices.
- Categorise transactions and ensure complete records.
- Prepare monthly bookkeeping handovers for the tax advisor.
- Maintain accurate financial filing systems.
- Monitor incoming and outgoing payments.
- Track and follow up on outstanding invoices.
- Support basic cashflow visibility and reporting.
- Identify opportunities to streamline financial workflows.
- Reduce manual administration through automation and improved systems.
- Support the implementation of AI-assisted processes.
- Help create a modern and scalable finance function.
- Work with leadership to improve financial visibility and reporting.
- Liaise with team members regarding missing receipts and documentation.
- Coordinate with the external tax advisor.
- Ensure financial records are organised and audit-ready.
- Provide occasional financial and administrative support to leadership.
Requirements
- Experience in bookkeeping, finance administration, or accounting support.
- Strong organisational skills and attention to detail.
- Comfortable working independently and taking ownership of responsibilities.
- Familiarity with German bookkeeping processes.
- Excellent communication skills.
- Reliable, proactive, and solutions-oriented mindset.
- Experience with Spendesk, SevDesk, DATEV, or similar platforms.
- Experience working with startups, SMEs, or growing businesses.
- Understanding of German GmbH structures.
- Experience working with external tax advisors.
- Interest in process optimisation and digital systems.
Skills
- Bookkeeping
- Finance Administration
- Accounting Support
- Organisational Skills
- Attention to Detail
- Independent Work
- Ownership
- German Bookkeeping Processes
- Communication Skills
- Proactive Mindset
- Solutions-Oriented Mindset
- Spendesk
- SevDesk
- DATEV
- Startup Experience
- SME Experience
- Growing Business Experience
- German GmbH Structures
- External Tax Advisor Collaboration
- Process Optimisation
- Digital Systems
Location
- Berlin
- Germany
Work Type
- Freelance
- Hybrid
Experience Level
- Mid-Level
Benefits
- Flexible hybrid working
- Direct collaboration with the founder and leadership team
- Opportunity to shape how a growing company manages its finances
- Modern, entrepreneurial work environment
- Freedom to improve systems and introduce new ideas
- Long-term opportunity to grow alongside the business
About the Company
- LevelUp English is a Berlin-based education company delivering English project weeks, holiday camps, and educational experiences for schools and families across Germany.