Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Purchasing Administrator supports service branch operations by coordinating the timely procurement of parts and materials from internal and external suppliers. This role focuses on creating and managing purchase orders in SAP, ensuring accurate data entry, and maintaining alignment between requisitions, supplier confirmations, and invoicing. The position requires strong attention to detail, effective communication, and the ability to work efficiently in a fast-paced, team-oriented environment.

Responsibilities

Coordinate the procurement of parts from internal and external suppliers to support service branch operations.
Create purchase orders daily from SAP-generated requisitions, verifying requested quantities, pricing, and other details before order creation.
Monitor purchase requisitions intended to auto-create in SAP and correct data as needed to facilitate accurate and timely processing.
Confirm purchase orders in SAP using supplier acknowledgements to ensure adherence to requested delivery dates, pricing, and other requirements.
Update and adjust purchase order lines in SAP, including price and lead time changes, prior to supplier confirmation.
Approve invoices for payment via VIM in SAP, investigating and resolving discrepancies to ensure accurate billing and payment.
Review and process sales orders, ensuring all information is accurate and aligned with purchasing and inventory requirements.
Perform other related duties as assigned by the supervisor to support procurement, administrative, and service branch operations.

Requirements

High school diploma or equivalent.
Knowledge of basic accounting principles.
Knowledge of office administration principles.
Experience with purchasing, procurement, or purchasing administration.
Familiarity with SAP or similar ERP systems for purchase order and data management.
Ability to perform accurate data entry for purchase orders, requisitions, and invoices.
Strong customer service orientation with a willingness to go the extra mile.
Ability to thrive in a fast-paced, team-oriented, multitasking environment.
Strong written and verbal communication skills.
Proficiency in standard office software such as the Microsoft Office Suite.

Skills

SAP ERP
VIM for invoice management
Microsoft Office Suite
Purchase order creation
Order entry
Procurement processes
ERP-based purchasing workflows
VIM invoice approval
Supply chain
Administrative support
Order management

Location

New Berlin, WI

Work Type

Contract to Hire
Onsite

Experience Level

Experience with purchasing, procurement, or purchasing administration
Associate degree in Supply Chain Management, Business Administration, Logistics, or Procurement preferred
Proficiency with SAP ERP preferred
Experience with purchase order creation, order entry, and procurement processes
Experience with ERP-based purchasing workflows and VIM invoice approval
Background in supply chain, administrative support, or order management is advantageous

Education Level

High school diploma or equivalent
Associate degree in Supply Chain Management, Business Administration, Logistics, or Procurement preferred

Salary/Compensations

$24.04 - $30.00/hr

Benefits

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.