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About the Role

LTE Care Plus is seeking two highly skilled Executive Assistants to provide dedicated, high-level support to members of its C-Suite at its Melville, NY headquarters. This role is ideal for strategic thinkers, master organizers, and discreet professionals who thrive in a fast-paced, mission-driven environment.

Responsibilities

• Manage executive calendars with precision, scheduling appointments, meetings, and travel arrangements while prioritizing urgent matters.
• Prepare, proofread, and organize correspondence, reports, presentations, and other documents to ensure clarity and professionalism.
• Coordinate internal and external meetings, including booking venues, arranging catering, preparing agendas, and taking detailed minutes.
• Serve as the first point of contact at the front desk, greeting visitors with excellent phone etiquette and providing exceptional customer service.
• Handle multi-line phone systems efficiently, screening calls and directing inquiries to appropriate team members promptly.
• Maintain organized filing systems, both digital, using Google Workspace, and physical, to ensure quick retrieval of information.
• Support office management tasks such as supply ordering, data entry in QuickBooks or other accounting software, and bookkeeping when necessary.
• Assist with personal tasks for executives as needed, including calendar management and personal errands coordination.
• Provide administrative support for special projects by conducting research, preparing materials, and managing deadlines.
• Demonstrate strong computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools to streamline daily operations.

Requirements

• Proven experience as an executive assistant or in a similar administrative role within an office environment.
• Exceptional organizational skills with keen attention to detail; able to multitask effectively under tight deadlines.
• Strong computer skills and etiquette, including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Calendar, data entry, and general office software.
• Excellent communication skills, bilingual candidates are highly encouraged to apply, and professional phone etiquette.
• Experience with office management tasks such as filing systems, calendar management, appointment scheduling, and clerical duties.
• Familiarity with multi-line phone systems and front desk operations; previous medical or dental receptionist experience is a plus.
• Ability to handle confidential information discreetly while maintaining a positive attitude in a fast-paced setting.
• Knowledge of bookkeeping or QuickBooks is advantageous for supporting financial recordkeeping tasks.
• Strong time management skills coupled with the ability to proofread documents meticulously for accuracy.

Skills

• Microsoft Office Suite
• Google Workspace
• Microsoft Office (Word, Excel, PowerPoint)
• Google Calendar
• Data entry
• Bookkeeping
• QuickBooks
• Multi-line phone systems
• Front desk operations
• HIPAA standards

Location

• Melville, NY

Work Type

• In person
• Full-time

Experience Level

• 3-5+ years supporting C-suite or senior leadership
• 2 years Executive administrative support (Required)

Education Level

• Bachelor's degree in Business Administration, Healthcare Administration, or related field (or equivalent experience)

Benefits

• 401(k) matching
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

About the Company

• LTE Care Plus is a rapidly expanding ABA therapy organization committed to transforming lives through evidence-based behavioral health services across New York City, Long Island, and Westchester County.