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About the Role

Nova Construction Services is seeking an Office Coordinator to join its fast-growing team, specializing in overseeing vital administrative functions critical to the efficient operation of our office. The ideal candidate should possess outstanding organizational and communication skills, excel in a dynamic office environment, demonstrate a keen eye for detail, proactively address office requirements, maintain a positive and adaptable mindset, and demonstrate an open-minded approach to collaboration.

Responsibilities

Managing the Front Desk
Tracking office supplies and kitchen expenses, managing budgets, and implementing cost-saving measures
Handling technical issues related to office equipment
Scheduling and planning special events, meetings, and classes
Onboarding and offboarding of field employees
Tracking field employees’ licenses
Updating office and Jobsites directory
Coordinating workstation for office employees
Providing assistance with HR-related tasks
Coordinating deliveries of checks
Assisting with tasks from the Field and Internal Operations Departments

Requirements

High School Diploma or equivalent
Prior experience in office coordination, administration, or a similar role is a plus
Proficiency in Microsoft Office Suite is highly preferred
Strong written and verbal communication skills
Excellent computer skills
English/Spanish is a must

Skills

Organizational skills
Communication skills
Detail-oriented
Proactive
Adaptable mindset
Open-minded approach to collaboration
Microsoft Office Suite proficiency
Computer skills

Location

New York City

Work Type

Full-time

Experience Level

Entry-level

Education Level

High School Diploma or equivalent

About the Company

Nova Construction Services is an established and leading Exterior Building Renovation contractor in New York City.
Nova prides itself on working on unique projects across NYC and providing an excellent level of project management.
The company runs on the EOS System and empowers employees to dream big and achieve their goals.