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About the Role

The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include but are not limited to: drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.

Responsibilities

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment law matters and backup support as needed.
• Interact with internal departments, outside agencies, vendors and clients.
• Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Various office and client filing.
• Other office administrative functions as needed.

Requirements

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
• Experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
• Experienced with trial preparation and briefs.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.

Skills

• Advanced editing and formatting (TOC, TOA)
• Excellent proofreading
• Attention to detail
• Calendar maintenance
• Managing attorney expenses
• Submitting invoices
• Travel arrangements
• Conflict checks
• Client engagement
• Billing review
• Inquiries and collections
• Docketing
• Maintaining CLE, reports and time records
• Office filing
• Technical legal terminology
• Electronic court filings
• Trial preparation
• Briefs
• Verbal communication
• Written communication
• Responding to deadlines
• Workload balancing
• Initiative
• Office Suite (Outlook, Word, Excel, PowerPoint)
• Law firm software (billing, expense, document management)
• Interpersonal skills
• Cooperative work environment communication

Location

• Major cities nationwide

Work Type

• Hybrid

Experience Level

• 3+ years recent experience in a legal administrative assistant role

Education Level

• High School diploma or equivalent required
• 4-year college degree preferred

Salary/Compensations

• For New York State, the expected hourly range for this position is between $40.00 and $45.00. The actual compensation will be determined based on experience and other factors permitted by law.

Benefits

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

About the Company

• Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business.
• We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.
• The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.
• We are a preeminent workplace law firm dedicated to our clients and passionate about providing the highest quality, creative and effective representation of employers on the full range of employment and labor law matters, through offices strategically located throughout the country.
• We provide a rewarding and collegial work environment for the leading attorneys in our field.
• We work hard to preserve the values that make Jackson Lewis a gratifying place to practice law.
• We are a law firm where people know each other and work together to best serve our clients.

Equal Opportunity

• Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally.
• In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
• We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.