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About the Role
As an Assistant Facilities Manager at JLL, you will support the FM team in overseeing client office buildings managed by JLL. You will work as part of the Facilities Team to manage soft services and ensure efficient site operations, including reception, mail, events, cleaning, waste, and vending services. This role involves managing trouble tickets, addressing client queries, and ensuring safety standards are met.
Responsibilities
- Manage first line soft services including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services for comprehensive site operations
- Monitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates
- Conduct weekly walk-rounds ensuring cleaning quality standards are maintained while managing Corrigo work order requests and customer interface
- Manage safety issues
- Provide support by interfacing with clients in information gathering and communication
- Assist in organizing internal and external Client events while managing quality of conferencing facilities
- Raise purchase requests while managing other communication channels for comprehensive site coordination and administrative support
Requirements
- High School Diploma or equivalent OR successful proven work experience as assistant facilities manager or coordinator
- Experience in commercial real estate management industry as third-party provider, corporate, or consultant with experience using Computerized Maintenance Management System (CMMS)
- Must be located in the area with reliable transportation to drive to client buildings as needed for comprehensive site management and operational support
- Excellent customer, computer, managerial, verbal and written communication skills with ability to multi-task and effectively organize responsibilities for portfolio goals
- Understanding of basic technical aspects of property including mechanical and electrical systems with computer proficiency experience with Microsoft Office Suite
- Ability to work independently with little supervision and effectively deal with stressful situations while being self-motivated, confident, energetic, and flexible
- Goal-oriented ability to focus on meeting all performance targets while adapting to rapidly changing situations for comprehensive facilities management effectiveness
Skills
- Customer service
- Computer proficiency
- Managerial skills
- Verbal communication
- Written communication
- Multi-tasking
- Organization
- Microsoft Office Suite
- Independent work
- Stress management
- Self-motivation
- Confidence
- Energy
- Flexibility
- Goal-orientation
- Adaptability
- Corrigo CMMS
- Client event organization
- Conferencing facilities management
- Facilities coordination
- Communication channel management
- Purchase order processes
- Building Operations
- Facilities management
- Support coordination
- Compliance management
- Risk management
Location
- Mississauga, ON
Work Type
- On-site
- New Role
Experience Level
- Assistant Facilities Manager
- Coordinator
Education Level
- High School Diploma or equivalent
Salary/Compensations
- 75,000.00 – 90,000.00 CAD per year
About the Company
- JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
- JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.
- For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.
- A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.
- Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.
Equal Opportunity
- Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
- If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.