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About the Role

We’re looking for a highly organized, proactive Administrative Coordinator to anchor our leadership team, directly supporting six key leaders. This early-to-mid-career position offers a dual career path, ideal for experienced administrative professionals or ambitious individuals seeking a strategic entry into commercial production.

Responsibilities

• Manage calendars and schedules across multiple time zones for the Managing Director and other executives.
• Handle complex scheduling for client meetings, internal syncs, and all-company meetings.
• Resolve booking issues, manage last-minute itinerary adjustments, and ensure travel logistics align with calendars.
• Process expense reports and ensure accurate, timely executive time entry for project billing.
• Coordinate on-site logistics for all-company initiatives, including ordering and setting up lunches.
• Provide comprehensive logistics support for leadership team offsites, including location scouting, booking, catering, and dinner reservations.
• Coordinate monthly All-Hang virtual meetings, ensuring conference rooms are booked and technology is functional.
• Support logistics for the annual company offsite, including travel, venue booking, catering, and swag sourcing.

Requirements

• 2-4 years of experience in an administrative, coordination, or project-based role, ideally within a creative agency, production house, or fast-paced environment.
• High comfort level learning and mastering digital platforms.
• Prior experience with NetSuite and Navan (or similar corporate enterprise expense and travel tools) is a major plus.
• Deep comfort with the Google Workspace suite (Docs, Sheets, Slides, Forms) is required.
• High emotional intelligence and clear, transparent communication.
• Ability to ask clarifying questions to busy executives.
• Approach interactions with candor, humility, and a sense of humor.
• Care about the human element and making people feel connected and included.
• Enjoy the puzzle of a messy calendar or a complex travel itinerary.
• Ability to calmly pivot and find solutions when plans shift.
• Regularly handle sensitive agency data, executive schedules, and high-level internal initiatives.
• Maintain impeccable discretion at all times.
• Ability to track down budget-friendly caterers, negotiate with vendors, and research event locations.
• Treat company resources with care and take pride in executing high-quality events without overspending.

Skills

• Attention to Detail
• Proactive Problem-Solving
• Time Management & Prioritization
• Self-Motivated & Accountable
• High Discretion & Emotional Intelligence
• Logistical Aptitude
• Communication
• Organization
• Resourcefulness
• Vendor Savvy

Location

• Durham
• NYC
• Toronto

Work Type

• Hybrid
• Part-time

Experience Level

• Early-to-mid-career
• 2-4 years

Benefits

• Not eligible for benefits

About the Company

• CYLNDR Studios is a creative content and production company built for modern brands.
• We blend design, storytelling, influencer marketing, and production under one roof.
• We deliver culturally attuned, creatively exceptional work.
• We believe the future of content is made by teams who know how to think and make.
• We are embedding AI into the heart of our process.