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About the Role
SOM is a collective committed to shaping a better future for clients, communities, and the planet. We aspire to create sustainable, impactful work through creative, interdisciplinary teams, valuing excellence, innovation, integrity, inclusivity, and collaboration.
Responsibilities
- Supports and prioritizes the needs of assigned Leaders and their teams.
- Manages and coordinates multiple calendars, both individual and team specific.
- Schedules client meetings for principals and team.
- Acts as a liaison between client and leadership.
- Prepares all travel arrangements and documentation, including visa requirements, expense reports, and timesheets.
- Prepares presentations, agendas, reports, special projects, and other documents to support organizational objectives.
- Identifies, organizes, and implements administrative projects independently according to deadlines.
- Ensures architectural licenses are updated and accurate, and maintains AIA credits for recording with the Licensure Department.
- Organizes tasks by level of urgency.
- Ensures day-to-day tasks are well-organized and efficient.
- Manages sensitive matters with a high level of confidentiality and discretion.
- Works flexible hours as required by business needs for projects and meetings.
Requirements
- Minimum of 2 years of experience as a high-functioning administrative assistant to senior leaders or equivalent corporate experience.
- Demonstrates excellent interpersonal, written, and verbal communication skills.
- Demonstrates strong organizational and time management skills.
- Exhibits initiative, problem-solving, and decision quality with high attention to detail in a fast-paced environment.
- Effectively communicates with supervisors through timely and appropriate written, oral, and visual means.
- Advanced computer skills including document and presentation preparation, database creation and management, contact management, research, and high proficiency in Microsoft Office and Google Workspace.
Skills
- Interpersonal communication
- Written communication
- Verbal communication
- Organizational skills
- Time management skills
- Problem-solving
- Decision quality
- Attention to detail
- Microsoft Office proficiency
- Google Workspace proficiency
Work Type
- Hybrid/flexible schedules
Experience Level
- Minimum 2 years experience
Salary/Compensations
- $70,000 to $90,000
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Disability insurance
- Life & accident insurance
- 401K matching
- Pre-tax spending accounts
- Employee discount programs
- Paid family leave
- Paid vacation
- Backup child and elder care
- Employee assistance program
- Reimbursement for professional licenses, renewals, and exam fees
- Specialized in-house career development
About the Company
- SOM is a collective committed to shaping a better future for our clients, communities and planet.
- We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.
- We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.
- Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm.
- We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion.
- Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.
- SOM consists of a diverse, interdisciplinary group of architects, engineers, planners, interior designers, and more.
- We hire talented people who are passionate about design and offer a rewarding career experience.
Equal Opportunity
- We are proud to be an equal opportunity and affirmative action employer.