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About the Role

Boeing Global Enterprise Services (BGES) is seeking a Business Operations Specialist for the Boeing Japan KK (BJKK) office in Tokyo. This role is crucial for providing safe, secure, sustainable, and compliant workplace operations, facilities management, and business support services. The specialist will collaborate closely with colleagues in the Asia-Pacific region and gain exposure to a diverse, matrixed global organization, learning various aspects of workplace operations, business support, process improvements, and compliance.

Responsibilities

Manage end-to-end workplace operations, general affairs, and safety & security compliance at the Tokyo office.
Provide support to the Nagoya office and other Boeing Japan sites.
Deliver BGES services with excellence and first-time quality.
Provide business support to business units and key stakeholders.
Partner with HR, Tax, IT, Accounting, Supply Chain and other internal functions to coordinate activities, align priorities, and ensure timely execution of shared deliverables.
Process purchase requisitions, invoices, and payments in a compliant manner.
Identify and implement process improvement and process automation opportunities.
Support business continuity and emergency planning/response.
Coordinate and support ongoing entity compliance tasks (registrations, licenses, permits etc.).
Partner with real estate and project team to deliver assigned facilities projects.
Assist in preparation of monthly BPR, operations analysis, and KPI.
Act as Japan’s workplace sustainability focal, by partnering with BGES sustainability focal for other countries in APAC region.

Requirements

3–4 years’ experience managing and executing office operations and related in-country compliance.
3–4 years’ experience providing business support to internal and external stakeholders.
3–4 years’ experience in business partnering and stakeholder management across leadership levels in complex, multicultural environments.
2–3 years’ experience and knowledge of entity-related compliance, reporting, accounting, and tax.
Excellent oral and written communication and presentation skills.
Strong Microsoft Office skills (Excel, PowerPoint, Word, SharePoint, Teams).
Background in Corporate General Affairs, facilities management, service management, event management, sales assistance, or related roles.
Experience working in a global and multicultural environment.
Fluent Japanese and Business-level / Intermediate English.

Skills

Business acumen
Stakeholder management
Communication with executive leadership team
Teamwork
Kaizen (process improvement)

Location

Tokyo, Japan

Work Type

Full-time
Permanent
Onsite

Experience Level

Junior - Middle level

Education Level

Bachelor’s degree

About the Company

Boeing Japan Kabushiki Kaisha aims for a better world through innovation and cooperation.
We strive to provide a workplace where each employee has a comfortable, respectful, fair, and excellent career development opportunity.
Boeing Global Enterprise Services (BGES) provides safe, secure, sustainable, and compliant workplace operations, facilities management, and business support services to over 100 non-USA locations in 40+ countries.
BGES is a global team of over 200 diverse employees.
Boeing Japan's business activities include sales and services for commercial airplanes and defense products, heavy industries supply chain management, advanced technology R&D, and airplane structure delivery operations.

Equal Opportunity

Boeing is committed to providing reasonable accommodations/adjustments to applicants with disabilities.