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About the Role

As the Receptionist at our Darling Park (CBD) office, you will act as the first point of contact for all company queries whilst providing administrative support across the office on a multi billion-dollar infrastructure project. This is a key role on a high-profile project, where you will provide an effective, efficient, and professional administration/ support service.

Responsibilities

• Provide a professional and welcoming front-of-house experience to clients, visitors, external vendors, subcontractors, and community stakeholders.
• Efficiently answer, screen, and forward incoming phone calls, providing general information when required.
• Perform administrative tasks such as filing, copying, distributing, and lodging mail.
• Maintain security by following procedures and controlling access to the building, including issuing visitor badges and following sign-in procedures.
• Provide administrative support, which may include arranging and attending meetings, taking minutes, and making travel arrangements.
• Assist the office manager with office running activities, including maintaining shared spaces, light kitchen duties, and setting up meeting rooms.
• Monitor office supplies and proactively ensure stock levels are maintained.
• Identify opportunities to improve administrative processes and support overall office efficiency.

Requirements

• A minimum of 2 years’ experience in an office environment in a similar role.
• Organizational skills and the ability to work within challenging time frames.
• Skills in dealing with paper and electronic files, managing email, and creating an effective workspace.
• Skills in resolving issues and overcoming obstacles.
• Knowledge of document management procedures and processes.
• Proficiency in basic functions of Microsoft Word, Excel, and email software.

Skills

• Customer service driven
• Proactive outlook and initiative
• Ability to work without close supervision
• Strong time management skills
• Efficiency in prioritizing workload
• Dealing with paper and electronic files
• Managing email
• Creating an effective workspace
• Resolving issues
• Overcoming obstacles
• Document management procedures and processes
• Microsoft Word
• Microsoft Excel
• Email software

Location

• Darling Park (CBD)
• Sydney

Work Type

• Full-time

Experience Level

• Minimum of 2 years’ experience in an office environment in a similar role

Salary/Compensations

• Competitive remuneration

Benefits

• Salary continuance
• Salary sacrifice options
• 18 weeks paid parental leave with super
• Up to an extra 18 weeks of super paid on further periods of unpaid parental leave
• Multicultural leave exchange
• Two extra days to prioritise wellbeing
• Career progression opportunities
• Learning and development opportunities
• Access to emerging talent programs
• Clear career pathways
• Technical and leadership training and development
• Flexible working options (flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work)

About the Company

• John Holland's purpose is to transform lives with everything they do.
• They have deep experience and capability with a genuine care about creating better lives for people.
• They are committed to being an employer of choice.
• They pride themselves on having a diverse and inclusive workplace.
• They prioritize providing rich career experiences and ongoing development.
• They offer a pipeline of work that allows employees to work on iconic projects.
• Inclusion, diversity, and equity are part of how they work.
• They foster an inclusive culture backed by a business-wide inclusion strategy.
• They have active employee resource groups supporting commitments around gender equality and reconciliation.

Equal Opportunity

• We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.