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About the Role

We are looking for 2 paid interns to join our Events Team on a fixed-term contract, supporting the delivery of our Annual Meeting, an exciting 4-day event taking place in Birmingham. The Events Interns will support the delivery of the Annual Meeting as an integral part of the Events Team, gaining hands-on experience in event management. This is an unrivalled opportunity for individuals wanting to gain experience in event management, with an interest in developing skills for the events industry, good customer service, and a strong eye for detail.

Responsibilities

• Administer event bookings, confirmation letters, certificates of attendance & receipts through the CRM database
• Administer the Events Team’s shared inbox and respond to delegate queries
• Create pre-conference information for delegates
• Arrange order and delivery of conference materials
• Assist with collecting information for the online conference agenda
• Take ownership of a particular element of the Annual Meeting
• Assist in the set up and development of the online conference platform
• Provide onsite and online delegate support
• Support online sessions run through the online conference platform
• Record and maintain important event data like registrations, invoice payments and ordering of materials
• Create and update webpages for each event, including copy and images

Requirements

• Must have the right to live and work in the UK
• Successful applicants will need to provide evidence that they have the right to live and work in the UK
• The BES is unable to provide visa sponsorship and unable to hire anyone living outside the UK

Skills

• Good customer service
• Strong eye for detail

Location

• London
• Birmingham

Work Type

• Full-time
• Contract
• Hybrid

Experience Level

• Intern

Salary/Compensations

• £26,936 pro-rata

Benefits

• 4-day week option (32 hours over 4 or 4.5 days at no loss of salary)
• 25 days annual leave, increasing by 1 each year to a maximum of 30 days
• Additional leave between Christmas and New Years
• Generous paid sick leave policy
• Pension contribution (8% of annual salary)
• Annual well-being programme (social trips, lunches, creative courses, sustainable gifts)
• Free coffee, fresh fruit, pastries and toast at the office
• Regular social activities at the office

About the Company

• The BES Annual Meeting is Europe’s largest and most influential annual event dedicated to ecology, bringing together more than 1,500 ecologists from around the world.
• The 2026 BES Annual Meeting will take place in Birmingham 14-17 December, with a limited online programme delivered alongside the in-person event.
• The BES office is near Old Street in London.
• The office is a relaxed environment with a casual dress-code.
• The office adjoins a canal where you can watch local wildlife.
• The office has dedicated break-out working spaces and a dedicated private well-being room.

Equal Opportunity

• We would also value your time in completing a short EDI survey following your application. This survey is anonymous and plays no bearing in your application, but helps our work in making sure our recruitment is inclusive and diverse.