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About the Role

The Fiscal Operations Specialist supports the day-to-day fiscal and administrative operations of the College of Professional & Global Education (CPaGE) by assisting with purchasing, financial reporting, and reconciliation tasks. This position is responsible for ensuring fiscal transactions are processed accurately, in compliance with university and CSU policies, and within established timelines.

Responsibilities

• Assist with reconciling monthly expense reports using OnBase and other financial systems.
• Support journal entries, deposits, and other transactional processing in compliance with CSU accounting standards.
• Maintain and update fiscal tracking logs and databases for internal reporting and audit purposes.
• Analyze queries and financial data to generate basic fiscal reports.
• Verify the accuracy of transactions and ensure appropriate documentation for all expenditures.
• Assist with purchasing and TPC invoicing.
• Review purchase requests and invoices for completeness and compliance.
• Prepare and route purchase orders, reimbursement requests, and related documentation.
• Communicate with vendors and staff regarding purchasing questions and payment status.
• Support monthly reconciliation when needed.
• Assist in generating and analyzing monthly program and budget reports.
• Participate in ongoing process improvement efforts to increase operational efficiency and fiscal accountability.
• Conduct ad hoc analyses and support special projects related to fiscal operations.
• Compile data for budget tracking and performance monitoring.
• Assist in documenting and maintaining standard operating procedures (SOPs) for unit fiscal processes.
• Serve as a point of contact for external departments and staff inquiries related to fiscal operations.
• Provide excellent customer service in all fiscal communications.
• Support internal coordination of fiscal deadlines, project timelines, and reporting requirements.
• Perform other duties as assigned.
• Other duties as assigned.

Requirements

• General knowledge of budgeting principles, concepts, and processes.
• Skill in following guidelines and providing input and feedback.
• Demonstrated communication and interpersonal skills.
• Analytical and problem-solving skills including the ability to analyze and summarize mathematical and statistical information.
• Ability to work independently and as part of a team and build relationships with diverse stakeholders.
• Proficiency in using word processing and spreadsheet software and applications.
• Ability to learn financial systems.
• Organizational and time management skills to plan, organize, and prioritize work.
• Strong attention to detail and accuracy.
• Education equivalent to a bachelor’s degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
• Must be able to work for extended periods at computer terminals.
• This position requires the successful completion of a background check.
• Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Skills

• Budgeting principles, concepts, and processes
• Following guidelines
• Providing input and feedback
• Communication
• Interpersonal skills
• Analytical skills
• Problem-solving skills
• Analyzing and summarizing mathematical and statistical information
• Teamwork
• Relationship building
• Word processing software
• Spreadsheet software
• Learning financial systems
• Organizational skills
• Time management skills
• Attention to detail
• Accuracy
• Purchasing
• Financial reporting
• Reconciliation
• Excel skills for data tracking and reconciliation
• Written communication skills
• Verbal communication skills

Location

• San Francisco, CA

Work Type

• Full Time
• On-campus
• Temporary (two-year)

Experience Level

• One year of experience in accounting, fiscal operations, or administrative support, preferably in a higher education or public sector environment.

Education Level

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

Salary/Compensations

• $65,544.00 Annually

Benefits

• Medical
• Dental
• Vision
• Pension
• 401k
• Healthcare Savings Account
• Life Insurance
• Disability Insurance
• Vacation
• Sick Leave
• State Holidays
• Fee Waiver program

About the Company

• San Francisco State University is a 100% Smoke/Vapor-Free Campus.
• The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Equal Opportunity

• San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
• Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
• Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised.
• Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
• The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position may be a "designated position" in the California State University's Conflict of Interest Code.
• The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
• SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
• CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.
• While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
• CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19.