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About the Role
As an important member of our team based in Berlin, you will be accountable for the day-to-day administration and operation of the Berlin, Milan and Istanbul offices. You will have strong finance skills with experience of accounts payable, reconciliations and associated administration tasks. By efficiently managing administrative, office protocols, Health & Safety and facilities tasks, you'll empower the team to concentrate on driving customer growth.
Responsibilities
- Provide operational support to the Trade Commissioner and the team based in Berlin and remotely to the Milan and Istanbul based team members.
- Manage logistics across the three offices.
- Handle invoice processes.
- Oversee team finances.
- Ensure seamless payroll and budgeting support for the office.
- Manage reporting and audit requirements across the offices.
- Manage office vendor relationships.
- Support IT related activities.
- Support local visits of business and ministerial delegations.
- Provide event support and logistics.
Requirements
- Fluency in both English and German are essential.
- Fluency in Italian is preferred but not required.
- Outstanding administrative service delivery.
- Excellent and collaborative relationships with key stakeholders.
- Proactive attitude.
- Excellent problem-solving skills.
- Actively seeking work or identifying ways to improve processes, systems and practices.
- Highly organised with the ability to juggle priorities and meet strict deadlines for administration and finance tasks.
- Own your part of the financial process to keep the Berlin, Milan and Istanbul finances running smoothly and within deadlines.
- Ensure payroll management, invoices, budgeting, asset management and internal and external audits are completed in a timely manner.
- A Finance related qualification is advantageous but not required if you have existing strong experience within finance functions.
- Must have the right to work in Germany.
Skills
- Finance skills
- Accounts payable
- Reconciliations
- Administration tasks
- Health & Safety management
- Facilities management
- MS Office 365 (Word, Excel, PowerPoint, Teams & SharePoint)
- Dynamics
- Expense management software
- Database software
Location
- Berlin
Work Type
- Hybrid work environment
- Minimum 4 in-office days
Experience Level
- Based on skills and experience
Education Level
- Finance related qualification advantageous but not required
Salary/Compensations
- €54,900 to €61,000 per annum
Benefits
- Flexibility
- Health and wellbeing guidance
- Manaakitanga
- Career growth
- Amazing international connections
- Fantastic culture
About the Company
- Te Taurapa Tūhono | New Zealand Trade and Enterprise (NZTE) is the government agency charged with helping New Zealand businesses grow internationally.
- By supporting New Zealand businesses, we boost New Zealand's economy and reputation, and help share what's special about New Zealand with the rest of the world.
- We are an ambitious team who expect greatness of ourselves.
- Our environment encourages experimentation and constant learning, intellectual challenge and absolute honesty.
- We keep promises and honour commitments and we celebrate the mana (strength and dignity) of each other as being equal to or greater than our own.
- NZTE offers a fun and stimulating environment, with a unique opportunity to develop and access world class business networks and work with a talented, diverse international team.
Equal Opportunity
- We are a passionate people-focused team and an equal opportunity employer.
- We seek diversity of thought; welcoming and encouraging you to apply regardless of ethnicity, gender, religion, age, sexual orientation, gender identity, neurodiversity, or disability.
- If we need to make specific accommodations in any part of the interview process, please note this in your application or discuss with the Talent Acquisition Partner.