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About the Role

The Events Assistant role will play a crucial role in the smooth execution of events, providing hands-on support to the Event Operations team in creating high-quality, industry-leading experiences. The Events Assistant will coordinate and deliver a wide range of logistical tasks, helping to ensure all Leaders events run efficiently and successfully from start to finish.

Responsibilities

• Research and identify new venues for future events.
• Source and evaluate suppliers, comparing options to secure the best products and services.
• Contribute to the creation of the onsite brand experience, including developing printed materials and brandbook assets.
• Support the creation and distribution of event invitations, including managing attendee list updates.
• Support pre-event planning by updating walkthrough decks and staff briefing documents.
• Coordinate travel and accommodation arrangements for staff and guest speakers.
• Collate and manage staff/speaker rooming lists, liaising with hotels to confirm and distribute confirmations.
• Book hotel rooms for external personnel (e.g., Cvent, photographers, videographers, hosts).
• Oversee all box requirements for the event, including managing allocations, setup, and catering.
• Create additional wayfinding/box signage as needed.
• Collate and manage the packing list.
• Source and purchase additional event items.
• Book transportation for kit and equipment, overseeing loading and unloading.
• Manage event logistics, including organizing courier services for materials and equipment.
• Provide hands-on onsite support at smaller events and forums.

Requirements

• Ability to manage multiple tasks and event logistics simultaneously.
• Excellent attention to detail ensuring accuracy across event materials, communications, and planning documents.
• Confident in liaising with internal teams and suppliers to meet required deadlines.
• Comfortable working closely with colleagues to deliver high-quality events.
• Basic budgeting awareness supporting cost comparisons and supplier sourcing.
• Capable in Microsoft Office (PowerPoint, Excel, Word) for briefings, production run sheets, and presentation slides.

Skills

• Event logistics
• Supplier sourcing
• Brand experience creation
• Invitation management
• Travel coordination
• Accommodation booking
• Budgeting awareness
• Microsoft Office Suite (PowerPoint, Excel, Word)

About the Company

• LEADERS is the premium event and content platform for leaders in world sport.
• Our purpose is to help individual leaders and the wider industry get better by connecting the best people, sharing the best ideas and championing excellence all over the world.
• With physical and digital conferences taking place across 3 continents, as well as a series of specific workshops and networking opportunities, Leaders are the trusted source of insight, learning and inspiration for all decision makers in sport business.