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About the Role

Construction Procurement Solutions (CPS), part of the STO Building Group, is seeking a detail-oriented and proactive Post-Award Coordinator to manage and control project documentation and processes following award. This role is critical to ensuring seamless project execution and high-quality client service by driving accurate and timely document control and communication across project stakeholders.

Responsibilities

• Set up and maintain project information in CMiC (or similar ERP/project management software) after award, ensuring accuracy and alignment with contract requirements.
• Coordinate, track, and process all equipment and material submittals, managing submittal logs, review timelines, and distributing for review.
• Prepare and issue submittal requests, collect required documentation from vendors and suppliers, and ensure compliance with project specifications.
• Monitor status of all equipment orders and submittals, maintaining tracking logs and proactively addressing delays or issues.
• Collaborate with procurement, project management, suppliers, and jobsite teams to coordinate delivery schedules, resolve conflicts, and communicate updates.
• Serve as a liaison between internal teams, clients, and vendors regarding documentation, submittals, and delivery milestones.
• Ensure all documentation is complete, accurate, and filed in accordance with company procedures and project requirements.
• Identify and implement process improvements for document control, submittal workflows, and delivery coordination.

Requirements

• 2+ years of experience in project administration, document control, or coordination, preferably within the construction or building supply industry.
• Proficiency in project management and ERP systems, ideally CMiC; strong Excel and general computer skills.
• Demonstrated organizational skills with a keen attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong problem-solving ability and proactive follow-up habits.
• Experience working with submittals, equipment procurement, or delivery scheduling is highly desirable.

Skills

• CMiC
• Excel
• Project Management Software
• ERP Systems
• Document Control
• Submittals Management
• Equipment Tracking
• Delivery Coordination
• Communication
• Quality Control
• Process Improvement

Experience Level

• 2+ years

Education Level

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field

Salary/Compensations

• $75,000-90,000 annually
• Discretionary annual bonus

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long-term Disability Insurance
• Short-term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre-tax Paid Parking/Public Transportation
• Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt
• Time Away Benefits
• 8 Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program

About the Company

• The STO Building Group family of companies provides a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization.
• Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

Equal Opportunity

• We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.