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About the Role

As an Office Manager, you will be an integral part of the Administration & Process Management department, involved in all aspects of office management and administration. This role is crucial for supporting the team and ensuring smooth operations.

Responsibilities

• Manage office spaces, including relocation logistics.
• Review lease agreements.
• Oversee external real estate service providers.
• Commission, plan, and monitor maintenance and technical inspections.
• Manage and coordinate external service providers.
• Handle procurement and ordering of office supplies, beverages, etc.
• Process invoices and control costs.
• Review and organize occupational safety measures.
• Manage the company vehicle fleet.
• Process insurance claims and damage settlement.
• Support event preparation, special projects, and meetings.
• Manage corporate identity (CI) and office design.
• Provide team assistance, including travel bookings, mail processing, and managing the central phone line.
• Support event preparation, special projects, and meetings.

Requirements

• Completed commercial apprenticeship or a degree in business administration or a related field, or at least two years of professional experience in office management.
• Experience in office management and occupational safety.
• Analytical thinking skills and quick comprehension.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Very good written and spoken German and English skills.
• Reliability, conscientiousness, precision, structured, and independent work style.
• High commitment and resilience.
• Strong communication and teamwork skills, initiative, and a hands-on mentality.
• Valid driver's license Class B.

Skills

• Office Management
• Occupational Safety
• MS Office (Word, Excel, PowerPoint, Outlook)
• German
• English
• Communication
• Teamwork
• Initiative
• Hands-on mentality

Location

• Berlin

Work Type

• Mobile working (scope by agreement)
• Full-time

Experience Level

• Minimum two years of professional experience in Office Management

Education Level

• Commercial apprenticeship or degree in business administration or related field

Benefits

• Permanent employment contract
• 30 days of vacation
• Various training opportunities
• Regular team events
• Flexible and agile work environment
• Deutschlandticket as a job ticket
• Membership in Urban Sports Club

About the Company

• The Munich Security Conference (MSC) has evolved into a central global forum for security policy debates over the past six decades.
• Each February, over 800 high-ranking decision-makers from around the world gather to discuss current and future security policy challenges.
• In addition to the annual main conference in Munich, the MSC regularly organizes other high-profile events on selected topics and regions.
• The MSC publishes the annual Munich Security Report (MSR) and a growing number of other publications on specific security policy issues.