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About the Role

The Office of General Counsel seeks a highly motivated, analytical, detail-oriented professional to coordinate and respond to records requests under the California Public Records Act (CPRA), under the supervision of an Assistant General Counsel. This position will also handle other legal and administrative support tasks.

Responsibilities

• Drafting and sending responses to public records requests and ensuring compliance with the CPRA, including drafting initial responses that set out all applicable exemptions
• Independently communicating with public records requestors to help them identify relevant documents and ensure effective interpretation of requests, as necessary
• Working with offices within the State Bar to gather records and providing guidance and support to the offices to identify/locate responsive records
• Independently reviewing documents and determining applicable exemptions and required redactions consistent with the CPRA and the State Bar Act
• Researching eligible exemptions and stay abreast of changes to the CPRA and related legislation
• Organizing records with particular attention to detail and maintaining excellent documentation of request status such that backup coverage can be provided during absences – both planned and unplanned
• Educating and advising staff on CPRA obligations and procedures
• Assisting with subpoena and discovery compliance, including reviewing requests, gathering responsive documents, coordinating with internal departments, drafting responses and tracking deadlines
• Providing support for responding to government claims, including preparation of response letters and tracking deadlines
• Conducting document review, analysis, and organization for litigation, audits, investigations, or other regulatory matters
• Assisting with contract management, including drafting standard terms, tracking contract status, and maintaining files
• Providing litigation support as needed including case management and litigation tracking
• Providing general support on projects or other assignments as assigned or directed by OGC attorneys, including involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures
• May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job

Requirements

• Prior experience handling records requests (either under the CPRA or the Freedom of Information Act) in a government setting
• Solid understanding of public record laws
• Highly skilled at managing competing priorities
• Skilled at analyzing sensitive documents for legal compliance
• Effective communication skills within the organization and to members of the public
• Excellent judgment and discretion
• Ability to work independently
• Ability to identify legally sensitive information
• Ability to apply exemption criteria
• Ability to produce clear and accurate written responses
• Technologically adept, capable of navigating Microsoft Office Suite, document management systems and tracking tools to maintain accurate records and ensure timely responses
• Embody the State Bar’s core values, particularly growth mindset, clarity, respect, and excellence
• Align with the State Bar’s mission, strategic plan, and goals of the office
• Basic principles, concepts, and methodology of legal proceedings and legal research
• Principles of legal writing and legal terminology
• State Bar Law, Rules of Conduct, and procedures as they apply to the performance of major duties and responsibilities of the position
• Problem identification, analysis, and evaluation
• Principles of effective writing and verbal presentation
• Business math for completing non-technical calculations such as addition, subtraction, multiplication, and division
• Modern office practices and procedures, including using standard computer software such as Microsoft Office and case management system applications
• Computerized legal research system(s)
• Prepare legal documents, including discovery requests, motions, and summary dispositions
• Extract and organize information from a variety of sources
• Organize work, set priorities, and meet deadlines
• Maintain confidentiality of State Bar documents and records
• Carry out duties in accordance with policies, procedures, and scope of responsibility
• Gather, analyze, and interpret data and information
• Review and analyze complex written documents and problems
• Establish and maintain effective and productive work relationships
• Communicate clearly and effectively in person, by telephone, and in writing
• Write effectively, clearly, concisely, and well-organized, using proper grammar, vocabulary, and punctuation
• Travel by air and automobile as required
• Performs professional work in support of State Bar programs and services within the various State Bar divisions/units, as assigned, involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures
• Research information by identifying, locating and extracting relevant data in order to obtain sufficient, valid and reliable data for analysis and decision making purposes
• Reviews processes and maintains program transactions, records, and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research
• Participates in a variety of complex and detailed programmatic responsibilities involving problem solving
• Evaluates program effectiveness by comparing outcomes to goals to determine whether to take corrective actions or recommend modification to processes and procedures
• Performs research into program and quality control regulations and procedures; prepares reports on findings; identifies problems of non-compliance; recommends corrective action regarding discrepancies
• Conducts audits to determine if there are program inconsistencies or non-compliance
• Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation
• Codes and regulations as related to assigned program responsibility
• Principles of data analysis and research tools
• Problem solving and conflict resolution methods and techniques
• Computer information systems, including personal computer applications, word processing and spreadsheet programs
• Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar
• Computerized information and database recordkeeping systems
• Apply the policies and practices of a department
• Review and analyze complex qualitative and quantitative data
• Audit records and accurately gather, record, and evaluate data; analyze and interpret information and adopt effective courses of action
• Operate modern office equipment including computer hardware, software, and internet and web-based applications
• Make fine visual distinctions upon proofreading written documents and viewing information on a computer screen
• Compile data and prepare narrative and statistical reports
• Appropriately respond to requests and inquiries from the public, State Bar members, or other departments
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public
• Maintain the confidentiality of information

Skills

• California Public Records Act (CPRA)
• Freedom of Information Act (FOIA)
• Microsoft Office Suite
• Document management systems
• Tracking tools
• Legal research
• Legal writing
• Legal terminology
• State Bar Law, Rules of Conduct, and procedures
• Problem identification, analysis, and evaluation
• Effective writing and verbal presentation
• Business math
• Modern office practices and procedures
• Case management system applications
• Computerized legal research systems
• Data collection and evaluation
• Performance or financial analysis
• Grant compliance

Location

• Remote (up to four days per week)

Work Type

• Hybrid

Experience Level

• Journey-level
• Experienced

Education Level

• Bachelor’s degree or equivalent work experience
• Certification of completion of an approved paralegal program

Salary/Compensations

• $76,282 - $101,633 (Paralegal)
• $94,819 - $126,422 (Program Analyst)

About the Company

• The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the State Bar in all state and federal courts and before administrative agencies; advocacy of State Bar discipline and admission cases in the California Supreme Court; and providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients.
• OGC provides legal advice and representation in the following areas: litigation, admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters.
• The State Bar of California’s mission is to protect the public and includes the primary functions of licensing, regulation, and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system.
• Our Values: Clarity | Investing in Our People | Excellence | Respect | Growth Mindset

Equal Opportunity

• We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.