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About the Role

iCapital is seeking an Executive Assistant to support Managing Directors in the New York and tri-state area offices, interacting regularly with senior team members.

Responsibilities

• Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
• Arrange complex and detailed travel plans.
• Process expense reports in a timely manner.
• Format information for internal and external communications such as memos, emails, presentations, and reports.
• Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
• Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.

Requirements

• Able to manage up through tact and anticipation of needs
• Possess a strong attention to detail and a high level of confidentiality
• Strong experience managing schedules and processes in a fast-paced environment
• Experience scheduling global travel, across multiple time zones, and multi-leg trips
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted
• Able and willing to provide executive support beyond the scope of a typical workday

Skills

• Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Interpersonal communication skills; written and verbal

Location

• New York
• tri-state area

Work Type

• Hybrid
• Full-time

Experience Level

• 7+ years of experience as an Executive Assistant working with senior level management

Education Level

• Undergraduate college degree

Salary/Compensations

• $90,000 to $110,000

Benefits

• Salary
• Equity for all full-time employees
• Annual performance bonus
• Employer matched retirement plan
• Generously subsidized healthcare
• 100% employer paid dental
• 100% employer paid vision
• 100% employer paid telemedicine
• 100% employer paid virtual mental health counseling
• Parental leave
• Unlimited paid time off (PTO)

About the Company

• For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us
• Twitter: @icapitalnetwork
• LinkedIn: https://www.linkedin.com/company/icapital-network-inc
• Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

Equal Opportunity

• iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.