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About the Role

This role serves as the first point of contact for the management office, handling administrative functions, lease administration, accounts payable, and property maintenance coordination.

Responsibilities

• Serve as first point of contact for management office by answering phones, greeting office visitors, and addressing tenant inquiries and requests.
• Coordinate all administrative functions of the management office such as office and kitchen supply orders, copier and phone support, and various documentation efforts.
• Assist in administering lease agreements, ensuring compliance with terms and conditions, and maintaining accurate records of all lease, tenant, and building documents.
• Participate in accounts payable by coding invoices and processing billbacks.
• Coordinate maintenance and repair requests, liaising with vendors and maintenance personnel to ensure timely and effective resolution of issues while maintaining property standards.
• Manage files and documents including certificates of insurance, contract administration, and various utility, maintenance, inspection, and repair reports & documentation.

Requirements

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint & Teams).
• Excellent written and oral communication and interpersonal skills, including ability to communicate across digital platforms and in-person.
• Exceptional organizational and problem-solving abilities.
• Effective time management, including prioritization of time sensitive items and the ability to meet deadlines.
• Ability to work independently and as part of a team.
• Valid driver’s license and reliable transportation.

Skills

• Microsoft Office Suite
• Written communication
• Oral communication
• Interpersonal skills
• Organizational skills
• Problem-solving
• Time management
• Teamwork
• Independent work

Experience Level

• 1-3 years of general administrative/office experience

Education Level

• Bachelor’s degree preferred