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About the Role

This internship offers a motivated individual the opportunity to gain hands-on experience supporting Fondation CHANEL’s Africa and Middle East Team. The intern will work closely with colleagues in London, New York, Paris, and Singapore, supporting projects across Africa and the Middle East region. This is an excellent opportunity for someone who combines technical competence with accountability, curiosity, and a genuine commitment to working collaboratively.

Responsibilities

Support administrative processes across the full grant making life cycle.
Maintain accurate grant records and ensure timely updates in relevant systems.
File grant documentation and ensure information is complete, consistent, and stored correctly.
Support the grant decision process by coordinating papers and uploading documents for internal decision-making meetings.
Assist with monitoring and tracking grant agreements, contracts, and payment schedules.
Support the team’s monitoring, evaluation and learning process.
Act as a day-to-day grant liaison, supporting timely and respectful communication with partner organisations.
Support basic due diligence administration, including tracking required documents and coordinating follow ups.
Provide coordination and practical support that enables smooth programme delivery.
Coordinate programme related meetings across multiple time zones.
Arrange programme related logistics for partner meetings, including agendas and meeting materials.
Track actions and follow ups from key meetings to support accountability and continuity.
Support team planning processes through basic tracking, document preparation, and administrative follow through.
Support convenings, learning sessions, and partner engagement moments, including light logistics coordination.
Work collaboratively with colleagues across Finance, Communications, and Impact and Learning to support effective ways of working.
Support clear information flow and accessible, well managed programme knowledge.
Support the programme team with internal and external communications, including drafting and coordinating light communications and ensuring timely follow ups.
Support internal communications updates, including drafting short updates and maintaining shared trackers and folders.
Use digital tools to support mapping, organising, and visualising partners, initiatives, and key information.
Maintain well organised information systems that make documents easy to find, use, and update.
Support document quality control, including formatting, version control, and ensuring consistent naming conventions.
Contribute to continuous improvement of filing, templates, trackers, and light process documentation.

Requirements

Degree in Social Sciences, Gender Studies, International Relations, or a related field.
1 to 3 years of experience in the non-profit or philanthropy space, in an administrative, coordination, grant making or programme support role.
Knowledge of working across French speaking or Portuguese speaking countries would be beneficial.
French or Portuguese language skills would be beneficial.
Highly organised, methodical, and reliable, with strong attention to detail.
Confident managing multiple tasks, priorities, and deadlines.
Strong IT skills, including Word, Excel, and PowerPoint, and comfort using management and communication tools.
Clear and professional written and verbal communication skills.
Discretion and good judgement when handling confidential information.
Comfortable working across cultures, time zones, and teams, with a service-oriented mindset.
Brings curiosity, initiative, and a collaborative approach to work.
Shares and supports the values and aims of Fondation CHANEL, including a commitment to diversity, equity, and inclusion.
Communicates confidently and respectfully with a range of people and perspectives.
Resourceful, proactive, and solutions focused when faced with challenges.
Demonstrates a commitment to learning, reflection, and continuous improvement.
Willingness to travel internationally (10% travel may be required).

Skills

Grant Management Administration
Programme Related Administration
Communication and Information Management
Organisation
Project Management
Stakeholder Engagement
Communications
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Digital Tools Management
Information Management
Document Quality Control
French language skills
Portuguese language skills

Location

London

Work Type

12-month fixed term contract
International travel (10%)

Experience Level

1 to 3 years of experience

Education Level

Degree in Social Sciences, Gender Studies, International Relations, or a related field

Benefits

Opportunity to gain practical experience and supportive supervision.
Exposure to philanthropy and gender equality work across multiple regions.
Contribute to a growing organisation committed to improving the lives of women and girls globally.
Build skills in organisation, project management, stakeholder engagement, and communications.
Exposure to a wide range of organisations working with women and girls.
Competitive rewards.
Wellbeing programmes.
Learning and development opportunities.
Parental leave for all parents globally.

About the Company

Fondation CHANEL aims to improve the economic and social conditions of women and adolescent girls globally, supporting over 200 initiatives in 50 countries.
The Fondation takes a multidimensional approach, addressing issues such as poverty, social exclusion, and climate adaptation through a gender lens.
Chanel is a world leader in creating, manufacturing and distributing luxury products.
Founded by Gabrielle Chanel in 1910, the House remains dedicated to quality craftsmanship and offering high-end creations.
At present, Chanel employs more than 32,000 people worldwide.
As an independent company, its core values are grounded in: Exceptional creation and client experience, Nurturing human potential, Having a positive impact – on people, the environment and communities around the world.
As part of this, the House promotes arts, culture and creativity, while investing significantly in key areas including research & development, sustainability, and innovation.
Chanel is dedicated to creating the conditions for people to perform at their best, building on their strengths and enabling them to benefit from new opportunities.
It offers a unique working environment where people are given time to understand the brand, the business, and develop their personal motivations.
This means everyone can grow, continue to be inspired and feel included, now and in the future.
The company fosters true collaboration and respect for all, grounded in the belief that diversity is essential to the success of the organisation and its people.