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About the Role

This role is responsible for the end-to-end payroll process for UK OTRB Brands, Ireland Diesel, and Nordic Diesel, providing comprehensive support to the HR Manager for payroll and benefits tasks on a regional basis. The department oversees all Retail and Head Office employees across the UK & Nordics. This position will also collaborate closely with the HR Specialist, offering training and coaching as needed.

Responsibilities

• Runs end-to-end payroll processes for UK, Ireland, and Nordics.
• Calculates payments for starters, leavers, and mid-month changes.
• Serves as the first point of contact for payroll queries from Retail Stores and Head Office.
• Administers monthly payroll deductions.
• Processes monthly additional payroll runs for the UK when necessary.
• Calculates and prepares manual payments.
• Administers all statutory filings.
• Performs accurate reconciliation and statutory reporting for all payrolls.
• Completes month-end reporting, including HC & FTE reporting, monthly journals, and various accruals.
• Conducts monthly payroll reviews with Finance and investigates issues, escalating to the HR Manager as appropriate.
• Carries out year-end processes and reporting.
• Manages internal year-end processes with Finance and external Auditors.
• Supports the HR Manager on seasonal projects like Budgeting and Forecasting, taking ownership of specific aspects.
• Calculates and communicates bonuses for Head Office and Retail.
• Administers pension schemes and reporting.
• Manages voluntary benefits administration, including healthcare, dental, childcare vouchers, cycle to work, and season ticket loans.
• Calculates and communicates maternity, paternity, and shared parental leave benefits.
• Processes Company Cars.
• Handles P11D and PSA processing.
• Supports the HR team with contractual information and employee inductions regarding pay and benefits.
• Assists the HR team with administration and system support.
• Ensures timely distribution of all HMRC paperwork each month.
• Supports employees with electronic payslips and P60s.
• Ensures annual distribution of P11Ds.
• Performs HMRC and GL account reconciliations.
• Communicates National Statistics and turnover figures.
• Maintains departmental KPI trackers and annual results.
• Manages the payroll mailbox.
• Supports departmental archiving and filing.
• Assists the HR Manager in implementing and maintaining processes and procedures.
• Undertakes projects as directed.

Requirements

• Previous payroll administrative and internal processing experience of running an in-house payroll is crucial, at least 2-3 years.
• Experience with implementing new payrolls is beneficial.
• Excellent written and spoken communication skills are required.
• Excellent organizational skills, with the ability to plan tasks to meet rigid payroll processing deadlines.
• Ability to work under pressure and process high volumes of detailed work in a short timeframe.
• Self-motivated, able to work independently with limited supervision while displaying enthusiasm to assist team members.
• Positive and committed attitude, with a hands-on approach.
• Proactive, methodical, and tenacious.
• Advanced payroll and Excel skills are necessary.
• Retail experience is preferred.
• Experience working with Finance is desirable.
• SAP Success Factors & Peoplesoft knowledge is beneficial.
• Must act as a brand ambassador at all times, reflecting a professional and positive demeanor.
• Exceptional attention to detail with a proactive and flexible approach.
• Confident approach, able to operate effectively and efficiently across the region with limited supervision.
• Ability to deputize in the HR Manager's absence.
• Must be confidential, commercially aware, and team-oriented.

Skills

• Payroll administration
• Internal payroll processing
• ADP Freedom
• Communication skills
• Organizational skills
• Planning
• Working under pressure
• High volume processing
• Microsoft Excel
• SAP Success Factors
• Peoplesoft

Location

• UK
• Ireland
• Nordics

Work Type

• Full-time

Experience Level

• 2-3 years

Benefits

• Bonus
• Pension administration
• Healthcare
• Dental
• Childcare vouchers
• Cycle to work scheme
• Season ticket loans
• Maternity leave
• Paternity leave
• Shared parental leave
• Company Cars

About the Company

• Diesel has long been a leading pioneer in denim and casual fashion, known for moving outside and ahead of trends in its industry.
• Diesel has evolved into the world of premium casual wear, becoming a true alternative to the established luxury market.
• Diesel is a truly worldwide organization, present in more than 80 countries with 5,000 points of sale, including more than 400 company-owned stores.