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About the Role

Provide administrative assistance to Property Managers, serving as the first point of contact for tenant service requests and managing property-related reporting and documentation.

Responsibilities

• Coordinate property-related document administration, including memoranda, letters, reports, and proposals.
• Create transcriptions from Dictaphone.
• Ensure timeliness and accuracy of all documents.
• Coordinate tenant service requests related to property operations and administration.
• Maintain a professional image with callers and delegate calls to service technicians.
• Follow up with tenants and/or property managers on service requests.
• Compile, prepare, and update reports such as Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices, Service Records, Property Emergency Call Lists, and Tenant Contact Lists.
• Develop and maintain property filing and tracking systems.
• Assist Property Managers in annual budget preparation and development.
• Administer and print property accounting reports for Property Manager review.
• Administer vendor, RE Tax, and other property invoices, including coding and processing for approval.
• Enter invoices into the accounting system.
• Organize and schedule meetings, including preparing materials and coordinating with attendees.
• Assist Property Managers with monthly billing, tenant billing adjustments, and collections.
• Oversee copying, faxing, and mail distribution.
• Monitor and order general office supplies.
• Ensure assigned office equipment is maintained and secure.
• Contact and coordinate with vendors for equipment servicing or repair.
• Perform other duties as assigned.

Requirements

• Bachelor’s Degree or High School Diploma/GED with a minimum of 3-4 years of previous related experience, preferably in a Real Estate background.
• Proficient in MS Word, MS Excel, and E-mail.
• Working knowledge of the Internet and Internet Searching Techniques.
• Ability to work independently with minimal supervision.
• Flexibility to handle changing priorities and projects.
• Ability to prioritize workload with attention to detail and complete projects in a timely and efficient manner.
• Strong proofreading and editing skills.
• Strong business vocabulary, grammar, and effective communication skills.
• Discretion regarding personnel and industry-related matters.
• Excellent interpersonal skills.
• Attention to detail.

Skills

• MS Word
• MS Excel
• E-mail
• Internet Searching Techniques
• Proofreading
• Editing
• Business Vocabulary
• Grammar
• Communication Skills
• Interpersonal Skills

Location

• Normal working conditions

Work Type

• Full-time

Experience Level

• 3-4 years

Education Level

• Bachelor's Degree
• High School Diploma/GED

Salary/Compensations

• $47,000 to $52,000

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Paid time off
• 401(k) retirement plan with employer matching

About the Company

• Newmark is an Equal Opportunity/Affirmative Action employer.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.