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About the Role
As a Team Assistant in Administration, you will handle a variety of administrative tasks, including managing office supplies, coordinating mail and shipments, tracking time-sensitive documents, maintaining office order, assisting with organizational processes, covering reception and switchboard duties during absences, handling travel bookings, acting as a contact for facility management, and maintaining master data. This role offers direct customer contact and a varied range of tasks.
Responsibilities
- Managing and procuring office supplies and consumables
- Coordinating incoming and outgoing mail, courier services, and package shipments
- Retrieving, recording, and monitoring time-sensitive documents
- Maintaining office order and supporting organizational processes
- Covering reception and switchboard duties during illness and vacation
- Making travel arrangements
- Serving as the contact person for facility management
- Maintaining master data
Requirements
- Completed commercial apprenticeship, ideally with initial professional experience in a comparable position
- Excellent knowledge of Word, Excel, and PowerPoint
- Organizational skills, a structured and solution-oriented approach to work
- Strong communication skills, teamwork ability, and a positive attitude
- Enjoyment of working with people and a varied range of tasks with direct customer contact
- Very good German and English language skills
- Ideally, experience in the administration of a tax consultancy, auditing, or law firm
- Knowledge of DATEV is an advantage
Skills
- Word
- Excel
- PowerPoint
- Organizational skills
- Communication skills
- Teamwork
- German
- English
- DATEV
Location
- Berlin
- Düsseldorf
- Hamburg
- Köln
- München
- Rahden
- Wuppertal
Work Type
- Full-time
Experience Level
- Entry-level
- Some experience
Education Level
- Commercial apprenticeship
Benefits
- Attractive remuneration
- Fair overtime policy
- 30 vacation days
- Comprehensive onboarding
- Company health insurance
- Company pension plan and capital-forming benefits
- Job ticket and bicycle leasing
- Monthly non-cash benefit (up to €50)
- Further training and development opportunities
- Corporate Benefits (employee discount portal)
- Modern IT systems
- Optimal public transport connection
- Flat hierarchies and short decision-making processes
- Team and company events
About the Company
- Ypsilon is an independent, partner-led consulting firm operating globally to advance successful companies.
- We offer solutions in tax consulting, auditing, and legal advice.
- Our seven locations are Berlin, Düsseldorf, Hamburg, Cologne, Munich, Rahden, and Wuppertal.
- We provide tailored solutions for corporate clients across various industries and legal structures.
- At Ypsilon, we collaborate to deliver competent advice.
- Our work environment is characterized by agile teamwork, open communication, diverse development opportunities, and personal freedom.
- We are on a path of success and growth due to this interplay of giving and taking.