Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

This role primarily handles processing chargeback invoices payable to distributors and attending to AP inquiries and reconciliations. The AP Specialist must be a well-organized team player and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions, working closely with our distributor partners and our Sales organization. This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system for distributor invoicing, which primarily supports the Accounting & Finance team, as well as responding to distributor and vendor inquiries.

Responsibilities

• Act as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G/L expense coding, and generate reports for distributor invoices issued to the organization
• Manage the Finance email inbox by addressing and submitting all invoices that come in according to internal deadlines and filing the respective emails.
• Responsible for the tracking of all Chargeback invoices, maintaining up-to-date commentary, and ensuring invoices get through the full approval process in a timely manner.
• Adhere to month-end close and other internal deadlines.
• Respond to distributor/vendor inquiries and reconcile aging statements; research and correct discrepancies by returning/acknowledging phone calls and e-mails promptly and providing responses and resolutions swiftly.
• Maintain high level of communication with internal and external stakeholders, and build positive working relationships with distributor partners and vendors
• Manage multiple projects simultaneously and deliver timely results to a high standard.
• Maintain files and documentation accurately, in accordance with company policy.
• Provide support/assistance during internal and external audits.
• Develop process efficiencies surrounding all AP functions
• Perform special tasks and projects as needed.
• Generate reports for use by senior management, ensuring accuracy and timeliness
• Provide backup and coverage for the wider AP and AR team as needed

Requirements

• BA/BS degree preferred
• 3-5 years experience in Accounts Payable/Accounting
• Expertise in SAP (or equivalent ERP) is a plus
• Knowledge of Concur Invoice or similar electronic invoice management system is a plus
• Proficiency in Microsoft Excel, Outlook, PowerPoint and Word

Skills

• Passionate
• Team player
• Eager to learn and grow
• Self-motivated
• Professional
• Organized
• Excellent interpersonal and oral/written communication skills
• Committed to continuous process improvement
• Open to change
• Results driven
• Strong initiative
• Maintains appropriate sense of urgency
• Attention to detail
• Constant desire for accuracy including multiple check points
• Organizational & time management skills
• Effective judgment in prioritizing and time allocation
• Ability to query data
• Compile reports
• Provide analysis
• Undeterred by challenges lacking a standard solution

Location

• Hybrid

Work Type

• Hybrid
• Three days in the office
• Two days remote

Experience Level

• 3-5 years

Education Level

• BA/BS degree preferred