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About the Role

The Word Processor supports both Transactional and Litigation practices, preparing and editing legal documents, spreadsheets, presentations, and PDFs. This role requires adaptability, multitasking, critical thinking, efficiency, attention to detail, and teamwork in a busy, collaborative environment.

Responsibilities

• Produce and edit complex legal documents including purchase, leasing, joint venture and corporate documents, pleadings, court forms and various other documents, while adhering to Firm styles and guidelines.
• Assist with Word document formatting, styling and cleanup.
• Conversion of PDFs to Word documents and other formats.
• Perform complex document revisions based markups and attorney instructions in a timely manner.
• Substantial editing of transactional documents such as leases and purchase documents, often with heavy revisions containing track changes, requiring formatting, styles, headers/footers, Table of Contents and Indexes.
• Create and update Tables of Authorities and Tables of Contents in Pleadings.
• Create and edit PowerPoint presentations.
• Manage electronic files in NetDocuments.
• Create, format and edit spreadsheets.
• Accurate transcription of digital dictation.
• Assist end users with troubleshooting document issues.
• Handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlines.
• Actively monitor and manage workflow in shared Outlook inbox and BigHand Hub work folders.
• Prepare and circulate documents for signature using DocuSign.
• Edit exhibit images in photo editing software.
• Other duties as assigned.

Requirements

• Ability to adapt to changing priorities and meet tight deadlines in response to business needs.
• Demonstrated sound judgment and the capacity to handle confidential information with discretion.
• Self-motivated and able to follow instructions accurately while working independently in a fast-paced environment.
• Strong collaboration skills and a team-oriented approach to working with fellow Word Processors.
• Highly organized and detail-oriented.
• Excellent verbal communication and customer service skills, with the ability to engage professionally across all levels of the organization.
• Exceptional spelling, grammar, punctuation, sentence structure, and proofreading abilities.
• Minimum typing speed of 70 words per minute.
• Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Skills

• Expert-level proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Office Suite.
• Advanced proficiency in Adobe Acrobat Pro DC.
• Advanced proficiency in Microsoft Visio.
• Experience with NetDocuments or similar document management systems.
• Familiarity with Adobe Photoshop is strongly preferred.
• Familiarity with AIA Contract Documents is strongly preferred.
• Familiarity with AIR CRE is strongly preferred.
• Familiarity with DocuSign is strongly preferred.
• Familiarity with Litera Best Authority is strongly preferred.

Location

• Remote (work must be performed within the state of California)

Work Type

• Full-time
• Remote

Experience Level

• 3-5 years of law firm word processing experience required.

Education Level

• High school diploma or equivalent required
• College degree preferred

Salary/Compensations

• $75,000.00 - $105,000.00 per year

Benefits

• Competitive compensation & benefits package

About the Company

• Allen Matkins is a law firm with over 285 attorneys, founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices.
• Partners with clients across myriad industries and markets.
• Known for market-leading solutions, pragmatism, exemplary quality, approachability, and an unparalleled network of contacts and connections in business and government.
• Firm’s success is driven by commitment to hiring and developing top talent.
• Guided by core values: people are the most important resource; commitment to quality work, all the time; and work as a team with each other and with clients, fostering camaraderie.

Equal Opportunity

• Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.
• Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.