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About the Role

The Administrative Operations Coordinator will create structure, maintain organization, and ensure efficient business operations. This role focuses on supporting operations, maintaining workplace readiness, improving administrative processes, and ensuring critical information remains accessible.

Responsibilities

• Support daily business operations through coordination and administrative follow-through
• Assist managers with administrative requests, tracking, and project coordination
• Organize tasks, deadlines, and commitments
• Coordinate meetings, action items, and internal follow-up
• Prepare and maintain reports, documents, and internal communications
• Maintain a professional and organized workplace
• Coordinate office supplies, consumables, equipment, and vendor services
• Monitor workplace needs and proactively address operational issues
• Manage deliveries, shipments, mail, and courier services
• Build and maintain digital filing systems within Microsoft 365
• Ensure document accuracy, accessibility, and version control
• Identify opportunities to improve administrative processes and efficiency
• Develop trackers, templates, and workflows to improve consistency
• Support the development and maintenance of Standard Operating Procedures
• Leverage Microsoft 365 and AI tools to improve productivity
• Coordinate ordering processes and follow-up with service providers
• Track inventory and workplace resource management
• Maintain records of company-issued devices and equipment
• Coordinate device setup, tracking, repairs, and returns
• Act as an internal point of contact for technology and equipment requests

Requirements

• Highly organized, detail-oriented, and dependable
• Ability to work a flexible schedule including occasional weekends
• Strong ownership and follow-through
• Ability to manage multiple priorities in a fast-paced environment
• Professional and confident communication skills
• Strong judgment, discretion, and accountability
• Comfortable receiving and responding to direct feedback
• Strong problem-solving and organizational skills
• Ability to work independently and within a team
• Advanced proficiency with Microsoft Office and Microsoft 365
• Ability to lift and move office supplies, packages, and equipment
• Comfortable with workplace setup and inventory-related tasks

Skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• Microsoft SharePoint
• Document management
• File organization
• AI tools for productivity
• Administrative coordination
• Operations support
• Project coordination
• Office management

Location

• London, ON

Work Type

• Full-Time

Salary/Compensations

• $25.00-32.00/hour

Benefits

• Health benefits based on eligibility and tenure
• Employee Assistance Program
• Team events and recognition
• Supportive work environment
• Opportunity to grow with the business

About the Company

• All Terrain Property Maintenance Inc is a growing company that values ownership, accountability, preparedness, and continuous improvement.