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About the Role

The Office Operations team ensures the smooth and efficient functioning of the Firm’s day-to-day operations, managing infrastructure, systems, and services related to office workplaces, operational services, security, and safety. The Practice Assistant (PA) provides administrative and legal support, delivering excellent service to internal and external clients, including assigned practice groups. This role requires strong organizational skills, the ability to multitask, a proactive approach, and excellent communication to coordinate complex workflows and report information accurately.

Responsibilities

Plan and coordinate attorneys’ schedule, appointments, conferences, and meetings.
Manage and coordinate extensive and complex domestic/international travel arrangements.
Prepare business itineraries and business-trip documentation packs.
Manage and submit expense reports.
Answer, screen and place calls in a professional manner.
Accurately record phone messages and promptly inform attorneys.
Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
Monitor, review, and organize, according to priority, all incoming correspondence.
Draft, proofread for accuracy, and release time sheets.
Maintain accurate client and matter lists.
Complete conflict search reports and opening entries.
Assist with client development, marketing initiatives, and proposals.
Assist with client billing.
Draft and edit routine letters, memos, and reports.
Create and maintain files.
Meet and greet clients with courtesy and tact.
Assist with overflow work and practice specific responsibilities.
Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

Requirements

Proven ability to work effectively in a demanding legal environment, demonstrating excellent interpersonal skills and professionalism when liaising with attorneys, staff, and clients at all levels.
Over 5 years of law firm experience
Highly adept at managing multiple tasks and prioritizing responsibilities in a fast-paced, deadline-driven setting.
Skilled at interpreting, understanding, and following detailed instructions with accuracy and efficiency.
Strong written and verbal communication skills, with a keen eye for detail and clarity.
Exceptionally organized and thorough, with a consistent commitment to follow-through and high-quality work.
Demonstrates a proactive, positive attitude and a self-motivated approach to responsibilities.
Able to work independently with minimal supervision, while also being a reliable and collaborative team player.

Skills

Interpersonal skills
Professionalism
Task management
Prioritization
Attention to detail
Written communication
Verbal communication
Organization
Proactive approach
Self-motivation
Independent work
Team collaboration

Location

Global

Work Type

Full-time

Experience Level

Over 5 years of law firm experience

About the Company

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide.
With a long history as an international firm, we are well-positioned to help clients resolve their most complex legal challenges wherever they may arise.
Operating across six continents and working in virtually every country, we have invested heavily in building a high-quality, full-service practice that competes at the top of the market.
We are distinguished by our on-the-ground presence in key financial markets and our expertise in handling complex cross-border work.
What sets us apart is not just our global network of offices but the interconnectedness of our Firm.
Our people and clients value our collaboration across geographic and practice boundaries, which is why we attract and retain significant cross-border work.
Representing multiple nationalities from across the world and speaking a vast array of languages, our lawyers and Business Services professionals are globally minded, enterprising, and committed to excellence.

Equal Opportunity

White & Case is committed to creating a fair workplace.
It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you.