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About the Role

Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO. Your day-to-day focus will be providing dedicated, high-velocity support our CMO.

Responsibilities

• Manage complex support across multiple leaders, including calendar, travel logistics, and email for the Executive and several VPs.
• Design leader's schedules to reflect shifting priorities and strategic focus, using AI to optimize productivity.
• Coordinate internal and external meetings across multiple time zones, ensuring preparation, purpose, and follow-up.
• Lead planning and execution of key team moments, including recurring meetings, offsites, workshops, and informal gatherings.
• Triage inbound requests, protect focus time, and facilitate smooth communication across the team.
• Partner closely with stakeholders to flag blockers, support decision-making, and keep the team ahead.
• Provide operational support to keep projects, initiatives, and team collaboration on track.
• Take initiative to improve team operations by spotting friction points and building better systems.
• Review expense reports of supported individuals and their direct reports.
• Book travel for supported individuals as needed using the travel management system.

Requirements

• A proactive, problem-solving mindset; act before issues arise and take full ownership.
• Experience from a technology and/or scale-up start-up environment.
• Deep attention to detail and a love of structure to make things faster, smoother, and clearer.
• Strong communication skills, confident in handling sensitive or high-stakes communication.
• High discretion and maturity to navigate different stakeholders and build trust.
• Comfort with tools like Google Workspace, Slack, and Notion, and a quick learner for new systems.
• A genuine desire to support others and make the team better; take pride in behind-the-scenes work.

Skills

• AI optimization
• Calendar management
• Travel logistics
• Email management
• Meeting coordination
• Event planning
• Operational support
• System improvement
• Expense report review
• Travel booking
• Google Workspace
• Slack
• Notion

Location

• Stockholm
• New York
• London
• Sydney

Work Type

• In-person environment

Salary/Compensations

• Competitive package: Comprehensive salary, benefits, and tools for success.

Benefits

• Medical, Dental & Vision
• Multiple medical plan options via Aetna and Kaiser Permanente
• HSA or Healthcare FSA (based on plan selection)
• Dental plans via MetLife
• Vision plans via Vision Care
• Generous parental leave
• Free access to Maven Clinic
• Dependent Care FSA
• Free One Medical membership for employees and dependents
• Pre-tax commuter benefits
• Life Insurance + STD/LTD
• 401(K) with generous company match
• Unlimited PTO
• Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more

About the Company

• Legora is redefining how legal work gets done, built with legal professionals.
• Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision.
• We analyze thousands of documents in minutes and power end-to-end workflows, cutting through complexity so teams can focus on judgment, strategy, and outcomes.
• 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays.
• We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.
• We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.
• Joining Legora means we lean in (ownership over titles, outcomes over intentions), fight for excellence (high standards, direct, ego-free feedback), and grow together (as a team and with our customers).
• Mission before ego. Everyone contributes. No one coasts.
• If you’re driven by impact, pace, and raising the bar. This is the place.

Equal Opportunity

• At Legora, we believe great teams are built on diversity of thought and experience.
• We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work.
• We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.