Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

As an innovative private university, we combine academic quality, practical relevance, and a modern study experience. To ensure that teaching, study organization, and resources mesh efficiently, we are looking for a structured, solution-oriented, and communicative personality for our team in academic planning management. In this central key role, you will be responsible for the planning, coordination, and further development of essential processes in study and teaching operations. You will ensure that teaching events, resources, study paths, and organizational processes are implemented efficiently, transparently, and service-oriented throughout the university.

Responsibilities

Responsibility for semester-related teaching, room, and resource planning
Creation, control, and quality assurance of lecture, deployment, and semester plans
Ensuring smooth and timely study operations
Coordination of short-term plan changes and alignment of relevant interfaces
Ensuring transparent planning and communication processes
Monitoring capacities, utilization, and organizational dependencies
Coordination of lecturers and degree programs
Organization of onboarding for new professors and lecturers
Coordination of individual teaching assignments with degree program management and faculties
Administration of teaching loads, deployment plans, and teaching assignments
Contact person for planning-related questions within the university
Support in the organizational implementation of new degree programs and semester structures
Ensuring the operational implementation of study and examination regulations within the planning processes
Support in adapting study and examination regulations and their integration into existing study structures
Coordination with quality management, degree program management, and examination management
Maintenance of relevant planning and organizational data in the university systems
Ensuring regulatory and accreditation-related requirements in the area of responsibility
Support for a consistent and studyable course of study
Contribution to the avoidance of study delays through forward-looking planning
Coordination of special organizational cases and individual requirements
Contribution to a high level of service quality for students and lecturers
Analysis, optimization, and standardization of academic planning processes
Further development of efficient organizational and governance structures
Ensuring high data and planning quality
Participation in digitalization and automation initiatives
Ensuring quality and compliance standards
Creation of evaluations, reports, and decision-making bases

Requirements

Successfully completed university degree, ideally in university management, educational management, business administration, or a comparable field
Several years of professional experience in university management, study management, or a comparable coordinating function
Very good understanding of university structures and academic processes
Experience in complex organizational and resource planning
Structured, analytical, and solution-oriented way of working
High communication and coordination skills
Strong service and stakeholder orientation
Confident use of digital planning software
Ability to efficiently manage priorities in a dynamic environment
Fluent German and English skills

Skills

Academic Planning Management
Teaching, Room, and Resource Planning
Plan Creation, Control, and Quality Assurance
Study Operations Management
Change Coordination
Transparent Communication
Capacity Monitoring
Lecturer and Degree Program Coordination
Onboarding Organization
Teaching Assignment Coordination
Study and Examination Regulation Implementation
Data Maintenance
Regulatory Compliance
Process Analysis and Optimization
Digitalization and Automation
Reporting and Evaluation

Location

Germany

Work Type

Full-time

Experience Level

Multiple years of professional experience

Education Level

University degree

Benefits

30 vacation days per year
Subsidy for gym or sports club
JobRad leasing

About the Company

bbw Bildungswerk der Wirtschaft in Berlin und Brandenburg
For over 50 years, the bbw Bildungswerk der Wirtschaft in Berlin und Brandenburg has been a leading provider of educational and consulting services.
With a variety of educational centers and locations, and approximately 160 employees, we offer a comprehensive range of services – from career orientation, further education, and retraining to university studies.
As part of a broad network of companies, associations, and institutions, we actively shape the educational landscape of the region.
Our actions are always non-profit and practice-oriented.